REASONS TO APPLY
- Hybrid work
- Dayshift with fixed weekends off
- Work-life Balance
- Empowering work environment and culture
- Competitive salary and benefits
- Supportive, collaborative teams across function
ABOUT US
Steadfast Group is the largest general insurance broker network and group of underwriting agencies in Australasia, with growing operations in Asia, Europe, and the US.
Based in Bonifacio Global City Taguig, Steadfast Shared Services in the Philippines is expanding its Finance and Technologies teams.
We are proud of our diverse mix of people and skills, coming together across multiple businesses to support our broker network and create next generation thinking, systems, and technologies that will drive the insurance sector forward. Ours is an exciting, progressive organization where you can build a meaningful professional career alongside some of the brightest people in the insurance industry.
RESPONSIBILITIES OF THE ROLE
- Monitoring invoices from suppliers and ensuring 2307 are provided and official receipts are obtained timely.
- Manage travel arrangements/agendas/appointments, etc. for the managers and leads.
- Manage travel and other expenses reimbursement in Concur for the senior management.
- Arrange meetings together with the necessary logistics, meeting rooms, tele/videoconferencing, etc. of the senior management.
- Administration of mailing list for every new/additions and/or leavers – part of offboarding activity and requirements.
- Assist managers and leads in completing admin-related onboarding and offboarding requirements.
- Regular and timely update of organizational chart and team directory files and intranet details.
- Filing and archiving of documents (hard and soft copies), including filing and folder structure, access restrictions etc.
- Ensure representation of SSS team in Steadfast-wide events and gatherings.
- Assist in bank access master file maintenance.
- Rollover and update of admin files every new financial year.
- Filing of tax returns in EFPS.
- Coordinates and ensures mandatory compliance training and other HR-related requirements, Performance Reviews, PDP, KPI's, etc. are completed on timely manner by the team.
- Provide assistance to the social committee in organizing fun-at-work activities with the objective of keeping the team engaged and motivated.
- Create or assist in creating presentation decks/packs.
- Coordinate office supplies and other office/admin related matters.
- Other ad-hoc responsibilities and/or required deliverables.
ESSENTIAL QUALITIES / EXPERIENCE
- Outstanding communication skills.
- Excellent attention to detail.
- Effectively work with team and others to meet timelines, objectives and KPIs.
- A people-person with the ability to promote an engaged team culture.
- Eager to take full responsibility for tasks assigned.
- Good interpersonal and time management skills.
- Highly motivated, honest, flexible, pro-active, driven, ability to multi-task, able to work with minimum supervision and adaptable to change in a fast-paced environment.
- Analytical and accurate, organized, and structured, detail oriented and critical problem-solving skills are must-haves.
- Ability to anticipate issues and prevent/assist in preventing the same from happening.
- Continuous process improvement mindset and pro-activeness required.
- Competent in Microsoft Office, at least intermediate PowerPoint and Excel required.
- Previous experience as office administration or executive assistant is preferred.
WHAT TO EXPECT
We offer you exciting benefits to support you in your professional and personal journey:
- Flexible work arrangements to help you balance work and personal responsibilities.
- Career development opportunities through technical and leadership programs.
- Life, disability, and travel insurance, plus access to other discounted insurance options.
- A competitive compensation and benefits package.
- A vibrant, collegiate, inclusive culture that celebrates you.
We are always on the look-out for great talent, and you just might be who we're looking for.
We want to learn more about you, so click the link to apply. You may also email [Confidential Information].
