We are looking for a Real Estate Admin VA (MLS Entry Specialist) to own the entry and maintenance of residential property listings across multiple regional MLS systems. In this role, you will process listing orders from our internal system, enter complete and compliant listing data, upload photos and supporting documents, and keep every listing current as properties move through their lifecycle. This is a precision-driven position where accuracy and consistency matter more than volume, and it requires someone who has genuinely worked inside MLS platforms before.
Key Responsibilities:
- Enter new residential property listings into the correct regional MLS system based on property location
- Pull work from the internal order queue and process listings in line with turnaround expectations
- Upload property photos, disclosures, and supporting documents to each listing
- Apply the correct field requirements, formatting rules, and compliance standards for each individual MLS board
- Update listing statuses as properties move through the pipeline (active, pending, price change, sold, withdrawn)
- Review listings for accuracy and completeness before and after publishing
- Maintain listing data integrity across all active markets, correcting errors and inconsistencies as they are identified
- Track completed and pending entries so the queue is always current and nothing is missed
- Communicate progress, blockers, and clarifying questions promptly through internal channels
Mandatory Skills:
- Proven hands-on experience entering and managing listings in an MLS system (this is a firm requirement)
- Experience working across more than one MLS board or regional system, with an understanding that field requirements and rules differ between them
- Strong attention to detail and a high standard for data accuracy
- Ability to follow detailed, market-specific procedures consistently without shortcuts
- Comfortable working from a task queue inside proprietary or internal software
- Solid computer literacy, including file handling, document uploads, and web-based platforms
- Reliable, detail-oriented, and able to work independently with minimal supervision
- Strong written and verbal communication skills in English
Preferred Skills:
- Background as a listing coordinator, transaction coordinator, or real estate administrative assistant
- Familiarity with residential real estate transaction terminology and documentation
- Experience with Microsoft Teams or similar workplace communication tools
- Exposure to iBuyer, investor, or high-volume residential acquisition workflows
- Ability to manage multiple markets and competing deadlines simultaneously
- Experience identifying and flagging data or compliance issues proactively rather than waiting to be asked
Why Join Us:
This is a stable, long-term role on a growing team where precision is genuinely valued and your work has a direct impact on how quickly properties move. You will be trusted with real ownership over an important part of the operation, supported by clear systems and an accessible team. If you take pride in getting the details right every single time, you will do well here.
