Medical/Healthcare Executive Assistant (Gig to Fulltime Position)

NOTICE – PLEASE READ BEFORE APPLYING

This is STRICTLY an administrative position within a healthcare and mental health organization.

We are not hiring general virtual assistants or customer service representatives without relevant healthcare

administrative experience.

Applicants must have at least 2 years of relevant administrative experience, preferably supporting

healthcare professionals, clinicians, executives, or business owners within a medical or mental health setting.

This position requires excellent organization, strong communication skills, reliability, professionalism, and the ability to manage multiple administrative responsibilities.

Candidates must demonstrate:

● Fluent, professional English communication with clear, easily understood pronunciation.

● A professional, upbeat, and personable demeanor.

● Strong verbal and written communication skills.

● Excellent screen presence and confidence during virtual meetings.

● Strong organizational skills, attention to detail, and independent problem-solving abilities.

● Reliability, accountability, and the ability to follow established procedures.

If you do not have relevant healthcare or mental health administrative experience, please do not

proceed with the application.

About Mindbodyology Inc.

Mindbodyology Inc. is a U.S.-based holistic, integrative mental health and wellness company devoted to

integrating the mind, body, and soul into everything we do. We blend clinical expertise with spiritual wisdom to offer transformational care that honors the full human experience. We're not just building a company—we're building a movement. Our remote administrative team consists of intentional, mission-driven professionals who understand the importance of providing exceptional operational support to a growing mental health practice. We're seeking an experienced, highly organized, and dependable Administrative Assistant / Medical Virtual Assistant who can support multiple aspects of our practice's day-to-day operations. If you're detail-oriented, emotionally intelligent, adaptable, and passionate about supporting meaningful work, we encourage you to apply.

About the Role

Unlike traditional administrative positions with narrowly defined responsibilities, this is an all-encompassing administrative role. The selected candidate must be comfortable performing a variety of administrative responsibilities, including front-office coordination, back-office operations, insurance administration, client communications, documentation, and executive support. We are offering three employment/engagement tracks, depending on availability, qualifications, performance, and the Practice's operational needs.

Available Scheduling Tracks

TRACK 1 – GIG

● Approximately 2–3 hours per day.

● Approximately 10–12 hours per week.

● Ideal for experienced administrative professionals seeking limited, consistent remote work.

● Responsibilities are assigned based on operational priorities.

● Potential to advance into a part-time position based on performance and business needs.

TRACK 2 – GIG-TO-PART-TIME

● Begins with a limited gig schedule.

● Opportunity to transition to approximately 4 hours per day / 20 hours per week.

● Intended for candidates interested in consistent part-time work and broader administrative

responsibilities.

● Advancement depends on reliability, productivity, quality of work, and operational demand.

TRACK 3 – GIG-TO-FULL-TIME

● Begins with a limited gig schedule.

● Potential progression to part-time and eventually 8 hours per day / 40 hours per week.

● Ideal for candidates seeking long-term career growth with Mindbodyology.

● Full-time opportunities are performance-based and dependent on the Practice's operational needs.

IMPORTANT: All candidates begin on a gig schedule. Progression to part-time or full-time is not guaranteed and depends on demonstrated performance, consistency, reliability, and business needs.

We believe in promoting from within and providing long-term opportunities to team members who consistently demonstrate excellence.

Required Qualifications

● Minimum 2 years of relevant administrative experience, preferably in healthcare or mental health.

● Experience supporting healthcare professionals, clinical teams, executives, or business owners.

● Excellent written and spoken English.

● Strong organizational, multitasking, and time-management skills.

● Ability to work independently in a remote environment.

● Strong attention to detail and ability to follow instructions accurately.

● Professional communication and problem-solving skills.

● Reliable internet connection, secure computer, and appropriate remote workspace.

● Willingness to perform a wide range of administrative responsibilities rather than specialize in only one

area.

Preferred Experience

Candidates with experience in the following areas are highly preferred:

● Healthcare and mental health administration

● Medical scheduling and client coordination

● Insurance eligibility and benefits verification

● Medical billing and authorization tracking

● Provider credentialing and enrollment

● Executive and leadership support

● HR documentation and onboarding

● KPI tracking, reporting, and spreadsheets

● Healthcare documentation and electronic health records

● Google Workspace, Microsoft Outlook, and cloud-based systems

● CRM, scheduling, and practice management software

Compensation & Career Growth

Compensation: 5. 00–7.00 USD per hour, depending on experience, qualifications, and assigned

responsibilities.

Available Scheduling Tracks:

● Gig: 10–12 hours per week

● Gig-to-Part-Time: Potential advancement to 25 hours per week

● Gig-to-Full-Time: Potential advancement to 40 hours per week

All candidates begin on a gig schedule. Opportunities for increased hours and expanded responsibilities are based on performance, reliability, and business needs.

Application Instructions – READ CAREFULLY

Attention to detail is one of the most important qualifications for this position.

To be considered, applicants must follow all application instructions exactly.

STEP 1 – EMAIL YOUR APPLICATION

Send your application to:

[Confidential Information]

STEP 2 – USE THE CORRECT EMAIL SUBJECT LINE

Select the scheduling track that best matches your long-term availability:

● Applying for Administrative Assistant – GIG

● Applying for Administrative Assistant – GIG TO PART-TIME

● Applying for Administrative Assistant – GIG TO FULL-TIME

Applications with incorrect subject lines may not be reviewed.

STEP 3 – ATTACH YOUR UPDATED RESUME

Include an updated resume highlighting your relevant healthcare, mental health, or administrative experience.

STEP 4 – SUBMIT A 60-SECOND VIDEO INTRODUCTION

In your video, briefly:

1. Introduce yourself.

2. Describe your healthcare or administrative background.

3. Explain why you would like to join Mindbodyology (PRONOUNCED MIND-BODY-OLOGY)

4. Identify your preferred scheduling track and explain why.

5. Share what makes you a strong fit for this all-encompassing administrative position.

STEP 5 – INCLUDE THE FOLLOWING CONFIRMATIONS IN YOUR EMAIL:

● A brief summary of your healthcare or mental health administrative experience.

● Confirmation that you have at least 2 years of relevant administrative experience.

● Confirmation that you possess near-native English proficiency.

● Confirmation that you are comfortable performing a broad range of administrative responsibilities.

● Confirmation of your preferred scheduling track.

● Confirmation that you understand all candidates begin on a gig schedule, with potential

advancement based on performance and business needs.

● Confirmation that you are comfortable with the compensation range of 5. 00–7.00 USD per hour.

Applications that do not follow these instructions will not be considered.

We look forward to hearing from qualified, dedicated professionals interested in growing with Mindbodyology Inc.