Job Type: Full-Time Contractor
Workplace: Remote
Schedule: MondayFriday, U.S. business hours 8:00 am to 5:00 pm (PST)
Compensation: $1,000 USD (DOE)
About HireHaw
kAt HireHawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We're passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one
.
About the J
obThe Medical Executive Assistant will support a growing physician practice with a mix of healthcare administration, executive support, and operational coordination. This role will be responsible for managing provider credentialing with hospitals and insurance companies, maintaining calendars, handling data entry, organizing sensitive medical documentation, and supporting EMR-related task
s.The ideal candidate for this role may also assist with insurance-related administrative work, including prior authorizations and patient pre op coordination when needed. In addition, the role will support ad hoc business and administrative projects, including conducting online research, building physician referral lists, compiling contact databases, and organizing information for outreach and operational follow-up. This position requires someone who can bring structure to a busy practice, work with minimal supervision, and take ownership of tasks from start to finis
h.
Core Responsibilit
- iesManage provider credentialing and enrollment with hospitals and insurance compan
- iesAssist with insurance verification, authorizations, and payer communicat
- ionSupport patient pre-operative coordination when nee
- dedRetrieve, organize, and send medical documentation such as procedure notes, consult notes, operative notes, visit notes, and imaging reco
- rdsMaintain calendar scheduling, email coordination, and administrative support for the physician or practice leaders
- hipPerform data entry and organization of sensitive medical and operational documentat
- ionMaintain tracking sheets, provider records, referral lists, and operational databa
- sesConduct online research to compile physician referral lists, provider directories, and contact databa
- sesOrganize information for outreach, operational tracking, and follow-up activit
- iesSupport ad hoc administrative and operational projects as nee
ded
Requirem
- entsPrior experience in healthcare administration, medical administrative roles, credentialing, insurance verification, or medical executive assistant posit
- ionsFamiliarity with medical terminology and healthcare workf
- lowsExperience with provider credentialing and insurance enrollment proce
- ssesExperience working with EMR/EHR sys
- temsHands-on experience with insurance authorizations and payer communica
- tionExperience organizing and handling medical documenta
- tionStrong administrative skills including calendar management, email management, and data e
- ntryExperience conducting online research and compiling structured
- dataHighly organized and detail-orie
- ntedStrong communic
- atorIndependent and resourc
- efulProactive with strong follow-thr
- oughComfortable multitasking and managing shifting priori
- tiesProfessional and confident when communicating with hospitals, clinics, and insurance compa
- niesStrong ownership mentality and problem-solving abi
- lityAbility to execute tasks with minimal supervi
sion
