Medical Administrative VA

Responsibilities

• Conduct outbound phone outreach to relocation services, case managers, and social workers to promote room availability and fill vacant residence slots
• Schedule resident clinical appointments, coordinate medical and non-medical transportation logistics, and transcribe post-visit summaries
• Manage patient records and health information via medical provider (MD) and lab portals to support clinical administration
• Manage email communications, organizing inbox workflows and maintaining general email hygiene
• Plan weekly resident meal menus and execute grocery procurement via Instacart
• Draft weekly work schedules for Registered Nurses (RNs) and nursing assistants while managing administrative calendars for facility leadership
• Monitor inventory levels for kitchen, office, and medical supplies, placing replenishment orders via Amazon
• Perform general administrative and operational support tasks to maintain smooth daily assisted living facility operations

Qualifications

• Demonstrated administrative support experience in a corporate setting or as a Virtual Assistant
• Prior healthcare, medical administration, or clinical support background with familiarity with medical terminology is a strong plus
• Comfortable conducting outbound outreach to social workers, healthcare placement specialists, case managers, and resident families
• Detail-oriented and capable of managing scheduling, supply procurement, and medical records independently

For fast application process, please send your CV/Resume to [Confidential Information]