My Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift, allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority.
With My Online Staff, You Accomplish More While Juggling Less!
At My Online Staff, we're transforming the virtual workplace by helping companies achieve more with our skilled remote team. Our exceptional staff in the Philippines thrive in a supportive environment, reaching their highest potential.
Why Choose Us
Permanent Work from Home: Enjoy the flexibility and comfort of working from your own home.
Australian Morning Shift: Perfect for those who prefer early hours and love having their evenings free.
Non-Toxic Culture: Be part of a positive and respectful work environment.
Supportive Team: Work with a team that supports your growth and success.
No weekend work: Enjoy your weekends off to relax and recharge. Spend time with your family and loved ones.
About the Role
We are looking for a detail-oriented, proactive, and tech-savvy Marketing Assistant to support day-to-day marketing operations across lead generation, email marketing, content, website updates, analytics, campaign support, and digital marketing.
The ideal candidate is comfortable working with AI tools, marketing platforms, analytics systems, and basic design tools, while being able to follow clear instructions, work independently, and execute tasks quickly and accurately.
This role is ideal for someone who is highly organized, reliable, discreet, detail-oriented, and eager to learn.
Key Responsibilities
Lead Generation & Management
- Check for new leads daily from WhatConverts, Klaviyo forms, and Leadfeeder and promptly forward qualified/new leads to the appropriate team member.
- Import and organize new leads into the Master Lead Feeder list in Klaviyo.
- Assist with lead sourcing and research using Apollo and other relevant tools.
- Maintain accurate lead and campaign data using Google Sheets and Google Docs.
Email Marketing
- Support email marketing activities using Klaviyo and Mailchimp.
- Build and update email campaigns based on provided instructions.
- Assist with creating and sending newsletters, including a recurring newsletter approximately every two months.
- Monitor email deliverability, bounces, and other relevant email performance metrics.
- Check campaigns carefully for copy, formatting, links, and branding errors.
Marketing Analytics & Tracking
- Conduct regular marketing and digital performance checks, including:
- Email deliverability and bounce rates
- Google Analytics 4 (GA4)
- Google Tag Manager
- Microsoft Clarity
- Google Search Console
- Google Business Profile
- Reviews and referrals
- Website/homepage heatmaps
- Maintain and update marketing reports and dashboards.
- Update the Campaign Tracker Dashboard on a weekly basis.
- Identify and flag unusual results, tracking issues, or potential areas for improvement.
Campaign & Content Support
- Build campaign assets and marketing pieces based on detailed instructions.
- Create basic marketing materials such as Canva graphics, cards, QR codes, and other campaign collateral.
- Assist with creating HeyGen AI video/Reel content following step-by-step instructions.
- Support other marketing projects and ad hoc client requests as needed.
- Assist with basic audio editing or similar content-related tasks when required.
Website & SEO Support
- Make basic website updates using WordPress and Divi.
- Assist with simple website content and page updates.
- Perform basic SEO-related tasks using Rank Math and SEMrush.
- Monitor website-related data and flag issues that require attention.
Paid Advertising
- Support and monitor Meta Ads (Facebook/Instagram) campaigns.
- Assist with campaign tracking, reporting, and basic performance monitoring.
- Google Ads experience is a plus but not required.
Reporting & Administration
- Complete the weekly marketing report, particularly on Tuesdays, using the provided reporting template.
- Perform scheduled marketing checks every Tuesday and Friday.
- Keep marketing files, trackers, reports, and campaign information organized and up to date.
- Communicate updates, issues, and completed tasks clearly through Slack.
Core Skills & Tools
AI & Productivity
Design
Email Marketing
Website
- WordPress
- Divi
- Basic SEO knowledge
- Rank Math
- SEMrush
Analytics & Tracking
- Google Analytics 4 (GA4)
- Google Tag Manager
- Microsoft Clarity
- Google Search Console
- Google Business Profile
Lead & Data Tools
- WhatConverts
- Leadfeeder
- Apollo
- Google Sheets
- Google Docs
Communication & Workflow
- Slack
- Ability to follow instructions accurately
- Ability to work independently with minimal supervision
Paid Advertising
- Meta Ads (Facebook/Instagram) — Essential
- Google Ads — Nice to have
Nice-to-Have Skills
- Metricool or other social media scheduling platforms
- Calendly
- Basic HTML/CSS
- Additional experience with digital marketing, email automation, lead generation, or campaign management
What We're Looking For
- Highly detail-oriented and able to catch copy, formatting, branding, and data errors.
- Takes direction well and can execute instructions quickly and accurately.
- Self-motivated and independent, with the ability to work with minimal hand-holding.
- Reliable and trustworthy, especially when handling client, lead, and marketing data.
- Strong organizational and time-management skills.
- Able to manage recurring tasks while also responding to ad hoc requests.
- Comfortable learning new tools and processes.
- Strong written communication skills.
- Able to meet deadlines consistently.
- Has a proactive attitude and takes ownership of assigned tasks.
Ideal Candidate
The ideal candidate does not need to be an expert in every platform listed above. We are looking for someone with a solid foundation in digital marketing and marketing technology, strong attention to detail, and the ability to learn quickly.
Someone who is resourceful, dependable, follows instructions carefully, and gets things done without constant supervision will thrive in this role.
Key Success Measures
Success in this role will be demonstrated by:
- New leads being checked and forwarded daily and promptly.
- Accurate and timely lead imports and data management.
- Weekly reports and campaign trackers being completed on schedule.
- Regular marketing and analytics checks being performed consistently.
- Campaign and marketing assets being completed accurately and on time.
- Minimal errors in copy, branding, data, and campaign setup.
- Ability to independently manage recurring responsibilities while efficiently handling ad hoc requests.
Please read: If you believe you're a great fit for this role, we'd love to learn more about you! Please complete this quick
Personality Test - https://forms.gle/p3zfYqpXAgsq6JJH8
Only applicants who complete the test will be endorsed to the next stage of the hiring process. We look forward to your application. Thanks
