Who We Are
GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.
The Opportunity
We're hiring a Marketing Operations & Project Coordinator to bring structure, accountability, and follow-through to the lean marketing team of a fast-growing early childhood education and family services company scaling toward 16 locations and an expanding B2B business — someone who owns the operational layer of marketing end-to-end. You'll keep projects on track in Asana, maintain HubSpot hygiene and reporting, manage budget and expense tracking rhythms, and coordinate brand assets and recurring vendor workflows; spotting what's slipping before it becomes a problem, keeping data clean, and looking for ways to make repeatable work faster through smart use of AI and modern productivity tools. High EQ, discretion, and sound judgment are essential here — much of the data this role touches is sensitive, including customer and family information.
What Your Day-to-Day Will Look Like
- Project Management & Team Accountability: Own Asana day to day — maintaining boards, timelines, task owners, deadlines, and status updates; build and manage intake forms so cross-functional requests arrive with the right information; follow up with stakeholders, surface blockers, and flag missed deadlines in a friendly but firm way
- HubSpot Reporting & Hygiene: Maintain and improve existing HubSpot forms, landing pages, workflows, reports, and dashboards; deliver recurring performance reporting on a clear cadence tying marketing efforts to outcomes (e.g. event attribution, channel efficacy); keep HubSpot clean through QA, UTM tracking maintenance, list management, and campaign tagging; build and run surveys, pull results, and prepare summary reports that flag key insights and detractors
- Budget & Expense Operations: Track marketing budgets, paid media spend, and remaining allocations so the team always knows where it stands; support Ramp-based expense tracking and keep the team accountable to budget processes throughout the year
- Admin & Asset Coordination: Coordinate swag ordering, fulfillment, and recurring vendor follow-up; maintain the brand asset library across Google Suite and Canva — keeping approved templates, logos, and creative files organized, current, and accessible to the team
What You Bring
- Marketing Operations Experience: 2–3+ years in marketing operations, project coordination, CRM administration, or marketing project management — with hands-on HubSpot experience spanning reporting, dashboards, forms, workflows, lists, and CRM hygiene
- Project Management Proficiency: Proven project management experience in Asana, ClickUp, Monday.com, or a comparable platform; able to manage multiple stakeholders and deadlines simultaneously without dropping threads
- Data & Reporting Comfort: Comfortable working with marketing data, reports, dashboards, and budgets; able to turn raw data into clean, recurring summaries that help the team make decisions without having to ask
- Attention to Detail & Follow-Through: Strong QA instincts for links, forms, workflows, tags, and campaign setup; excellent follow-through and the confidence to hold others accountable without creating friction — friendly but firm
- Discretion & EQ: High emotional intelligence, sound judgment, and the professionalism to handle sensitive customer and family data with care; fluent in Google Workspace, Slack, Canva, and modern AI and productivity tools
Bonus Points if:
- You have experience in education, childcare, healthcare, family services, or another high-trust consumer category
- You have experience with Salesforce, WordPress, and/or survey tools
- You're a natural bar-raiser — you see a clunky process or template and rebuild it better, often by reaching for the right AI tool
What We Offer
At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you.
We support your life inside and outside of work with a comprehensive benefits package:
- Fully Remote: 100% Remote work environment, never fight traffic again
- Health Coverage: HMO or Healthcare Stipend (depending on location) after 90 days of service
- Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year
- Family First: Parental leave after 1 year of service
We offer additional incentives for go-getters and proven performers!
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus ($100 at 1 year; $200 at 2 years)
- Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client
Your Application Roadmap
You've applied, now let's get to work. Here's the play-by-play:
- Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
- Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
- Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
- Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine — it's the final step for many of our roles!
Depending on the client, there are sometimes 2 additional steps:
- Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
- Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression!
Join our 100% remote global team today, and grow with GrowthAssistant!
GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
