LOOKING FOR TOP STELLAR CANDIDATES!
Position: Marketing Operations Admin
Pay Range: $1500 - $2000/mo
Work Hours: TBD (but will follow US timezone)
Work Location: REMOTE
Role Overview
You'll help run and organize marketing activities for authors and the company—especially across:
- Social media
- Podcasts
- Newsletters
- Website updates
It's a mix of execution + coordination, meaning you're not just creating content—you're making sure everything runs smoothly, on time, and across multiple systems.
Key Responsibilities
Author Marketing
- Support promotions tied to book milestones (launches, cover reveals, etc.)
- Create and schedule posts about authors and their books
- Handle marketing requests from internal teams
- Keep author data updated in Airtable
Social Media
- Write and schedule posts (LinkedIn, X, Instagram, etc.)
- Manage the content calendar
- Repurpose content (videos, past posts)
- Track performance and engagement
- Create simple visuals using Canva
Podcast Support (Author Hour)
- Help schedule podcast interviews
- Prepare materials for hosts
- Upload episodes (YouTube, Libsyn)
- Manage transcripts and files
- Create short video clips for social media
Newsletters
- Build and send monthly newsletters
- Coordinate content, edits, and approvals
- Schedule distribution
Website & Operations
- Upload new books and blog content
- Handle website updates
- Maintain marketing systems (Airtable, Notion, etc.)
- Track and report weekly performance
Tools You'll Use
- HubSpot (social scheduling)
- Airtable (data tracking)
- Notion (processes & planning)
- Slack (team communication)
- Canva (design)
- Opus Clip (video editing)
- Libsyn, YouTube (podcast distribution)
- AI tools like Claude
Qualifications
- 2-4 years of experience in marketing, content coordination, or marketing operations roles
- Strong organizational and workflow management skills
- Excellent written communication skills, especially for social media content
- Experience using CRM or marketing tools (e.g., HubSpot or similar platforms)
- Proficiency working across multiple tools (e.g., Airtable, Notion, Slack, Google Drive)
- Experience managing multiple projects and deadlines simultaneously
- Strong attention to detail and ability to follow structured processes
- Comfortable working in a fast-paced, task-driven environment
- Proactive and responsive, with the ability to handle ad hoc requests
- Experience using AI tools (e.g., Claude or similar) to improve productivity and workflows
Nice to have
- Basic design skills (e.g., Canva)
- Experience with content repurposing (e.g., turning video into social clips)
- Interest in publishing, books, or author marketing
