Marketing & Project Operations Assistant (Construction)

About the Role

We are looking for a reliable, detail-oriented, and self-sufficient Marketing & Project Operations Assistant to support the owner across two core areas: light marketing and social media, and project coordination in Buildertrend. This is a part-time remote role starting at 15 to 20 hours per week, with real potential to grow toward full-time as the relationship develops.

The most important qualities for this role are reliability, strong verbal and written communication, and a high level of attention to detail. This role keeps a lot of moving parts organized — from social media posts and email newsletters to client selections, permits, and project schedules. The right person runs with tasks independently without needing a lot of hand-holding, and takes pride in keeping everything accurate and on track.

Key Responsibilities

Marketing & Social Media — Light Support

The marketing side of this role is straightforward — we need consistency, not complexity.

• Schedule and publish social media content across active platforms, keeping the company's online presence active and consistent

• Assist with drafting and sending email newsletters to the client and prospect list

• Support light content creation and repurposing — helping turn project photos, testimonials, or updates into ready-to-post content

• Assist with event planning and promotion as part of the marketing strategy

• Monitor posting schedules and flag when content is needed to avoid gaps in the online presence

Project Coordination — Buildertrend

This is the heavier lift of the two responsibilities and where most hours will be spent.

• Manage client selections and procurement tracking in Buildertrend, keeping records current and organized

• Keep project schedules and daily logs updated in Buildertrend so the owner and team always have an accurate picture of where each project stands

• Update the client portal in Buildertrend with current information, documents, and status updates

• Track allowances across active projects and flag discrepancies or overages proactively

• Coordinate dumpster orders and track delivery and pickup logistics for active job sites

• Pull and track permits — submitting applications, following up on status, and ensuring permits are in hand before work that requires them begins

• Help gather and organize subcontractor and vendor quotes, keeping everything organized for easy comparison and decision-making

• Monitor outstanding items across active projects and proactively follow up to keep things moving

• Serve as an organized, reliable operational resource that keeps the owner on top of what needs attention

Qualifications

Required

• Highly organized with strong attention to detail — accuracy and follow-through are non-negotiable in this role

• Strong written communication skills — emails, client portal updates, and social content all need to reflect the professionalism of the brand

• Comfortable running tasks independently without waiting to be directed at every step

• Reliable and consistent — the owner needs to be able to count on you to get things done on time

• Familiarity with social media platforms and basic content scheduling tools

• Comfortable learning new software quickly — especially Buildertrend if not already familiar

Preferred

• Buildertrend experience — a significant advantage; candidates comfortable in Buildertrend will contribute from day one

• Prior experience in construction, remodeling, or a related trade industry

• Experience with client selections, procurement tracking, or allowance management in a remodeling or construction context

• Background in permit coordination and vendor/subcontractor quote management

• General marketing and social media experience — light content creation, scheduling, and email newsletter support

Growth Potential

This role starts part-time, but there is real potential for it to grow. If it is a strong fit and the workload supports it, the owner is open to expanding hours over time — potentially toward a full-time position. This is an opportunity to grow alongside a well-regarded Scottsdale company that is entering an exciting new chapter under new ownership.

What Makes You a Great Fit

• Buildertrend is a tool you know well — or one you are excited to learn quickly and take ownership of

• Project schedules, permits, and client selections stay current because you make sure they do — without being reminded

• The social media calendar does not go quiet on your watch — posts go out consistently and on brand

• You flag problems early, keep the owner informed, and never let something slip through without following up

• You are the kind of organized, reliable person a busy owner can hand something to and trust it will be handled

Requirements

This is a part time role (15-20 hours per week)

Up to $6/hr