We're looking for a highly organised and detail-oriented professional to join our Business Development & Marketing (BD&M) team in Manila. This role supports Griffith Hack, part of the IPH group, and plays a key part in driving growth and brand visibility.
As a Marketing & Business Development Assistant, you'll provide essential administrative and marketing support, ensuring smooth team operations. You'll be based in our central BGC office, working onsite five days a week during the initial 3-months of your probationary period.
Key Responsibilities
Dynamics 365 CRM (Client Relationship Management) System Support
- Assist with management and maintenance of CRM
- Data entry and updates to ensure CRM records are current and accurate and performed in a timely manner
- Regular data clean-up, monitoring, trouble shooting and de-duplication to maintain database integrity
- Support in managing lists, emails and event workflows in Microsoft Customer Insights Real-time journeys
Directory Submission Support
- Provide timely support for legal directory and award submissions (e.g., Chambers & Partners, Legal 500, IAM Patent, Managing IP, WIPR Leaders, World Trademark Review etc)
- Collate, format, and prepare supporting documents, profiles and matter lists
- Liaise with other GH business units as required (HR, Finance, Operations) to update staff numbers and figures within directory submission documents
Content and publishing support
- Support in publishing of news articles and content to Griffith Hack's marketing channels
Updating Firmwide Collateral
- Assist with updating and managing firmwide collateral, including contact cards, capability statements, proposals and marketing materials ensuring consistency and accuracy across platforms
- Ensure brand consistency across firm and event collateral in accordance with corporate style guidelines
International Trip Support
- Support the BD team with collateral for fee earner international travel arrangements
Updating and Managing Team CVs and Profiles
- Ensure fee earner CVs and profiles are up-to-date and accurately reflect their achievements and experience
- Add and Make updates to people profiles on the Griffith Hack website
Reporting
- Assist in the preparation of marketing materials and reports including basic data analysis and actionable insights from various internal resources
General Administration
- Support the BD&M team with ad hoc administrative duties as required including setting up meetings and recording key takeouts
- Email inbox management
About You
- Proven experience in an administrative or support role, preferably in a professional services or legal environment
- Demonstrated experience and proficiency in using a CRM platform
- High attention to detail and accuracy in data handling and documentation
- Experience using WordPress or a similar website platform
- Experience with email marketing, event registration, and data management systems
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
- Experience in using SharePoint for document management and collaboration
- Ability to work independently as well as part of a collaborative team
- Ability to manage multiple tasks and prioritise effectively
- Strong communication (verbal and written) and organisational skills
Note: The tasks of this position may change from time to time as processes evolve in line with business needs. This ensures the team can operate effectively and efficiently and ensures an excellent standard of client service is maintained, internally and externally.
Please note, only shortlisted candidates will be contacted.
Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role. Kindly note that only shortlisted applicants will be contacted.
