Marketing Admin & Events Coordinator (w/ experience in Webinar event)

Job Description

Primary Responsibilities

• Coordinate and administer marketing operations, event logistics, supplier management, and business processes to ensure efficient delivery of marketing initiatives.
• Manage end-to-end event and webinar execution, including registrations, stakeholder communications, reporting, data management, and workflow compliance.

Qualifications

Specific Responsibilities

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Manage event logistics (venues, suppliers, catering, materials)
• Coordinate booking forms, POs, and Oracle workflows
• Support webinar setup, dry runs, and execution in ON24
• Upload leads into Salesforce and ensures data accuracy
• Manage attendee lists, follow ups, and reporting
• Handle admin workflows, data entry, and documentation
• Maintain event calendars and SLA tracking
• Complete other duties or tasks assigned by the Manager or other leadership.
• Ensures work area in RBS is always kept clean and presentable.
• Remains familiar with SGS quality assurance procedures.
• Complies to all SGS health and safety and HR policies and procedures.

Profile

• Bachelor's degree, preferable in Marketing, Digital Marketing, Communications, or a related degree. Equivalent technical or professional qualification will be accepted in lieu of a bachelor's degree.
• 2-4 years experience in marketing admin or events
• Strong organisational and coordination skills
• Comfortable with Oracle, ON24, Salesforce, Monday.com
• Process driven, reliable, and detail focused
• Able to manage multiple events simultaneously
• Excellent communication and stakeholder management skills
• Able to manage multiple briefs simultaneously
• Analytical with strong reporting capability

Additional Information

Required Skills

• Excellent written and verbal communication skills in English at a B2 level.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Marketing Operations & Administration
• Event Planning & Coordination
• Oracle Workflow & Purchase Order (PO) Management
• Reporting & Analytics (Looker Studio, Dashboards)
• Proficient in effectively prioritizing tasks to meet project deadlines.
• Capacity to work independently, manage time effectively, and multitask.
• Self-motivated and efficient.
• Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.