Manager, Administrative Services

Are you an experienced Executive Assistant leader with a passion for team development, process improvement, and operational excellence We're looking for a Manager, Administrative Services to lead a team of Executive Assistants supporting senior leaders in a dynamic, global environment.

What You'll Do

Team Leadership & Development

• Lead, coach, and mentor a team of Executive Assistants, ensuring consistent, high-quality support.
• Support onboarding, training, and professional development initiatives.
• Monitor team workload and capacity while ensuring adequate coverage and resource allocation.
• Serve as the primary escalation point for administrative and scheduling challenges.

Operations & Continuous Improvement

• Drive consistency in processes, tools, and best practices across the team.
• Develop and maintain training materials, playbooks, and standard operating procedures.
• Promote a culture of collaboration, accountability, and continuous improvement.

Executive Support

• Provide high-level executive support during team coverage needs.
• Manage complex calendars across multiple time zones.
• Coordinate meetings, presentations, communications, and stakeholder engagements.
• Handle confidential information with professionalism, discretion, and sound judgment.

What We're Looking For

• 5+ years of Executive Assistant or executive-level administrative support experience.
• Previous people management, mentoring, or coaching experience.
• Strong organizational, stakeholder management, and communication skills.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Ability to manage competing priorities in a fast-paced environment.
• Experience supporting senior leaders and handling confidential information.
• Flexibility to align with U.S. business hours.

Why Join Us

• Hybrid work arrangement (3 days onsite per week)
• Opportunity to lead and develop a high-performing team
• Exposure to global stakeholders and senior leadership
• Collaborative, fast-paced, and growth-oriented environment

If you're a people-focused leader who enjoys driving operational excellence while supporting executive success, we'd love to hear from you. Apply today!