Job Description

Behind every smooth-running real estate team is someone making sure nothing falls through the cracks — the inbox that's always caught up, the calendar that's never double-booked, the lead that never goes cold because someone followed up on time.

We're looking for that person.

We're hiring a Management Associate to work directly under our Chief of Staff, supporting the daily operations of a fast-paced real estate team. This is a role built for someone who takes pride in precision, thrives on structure, and wants real ownership over how a business runs behind the scenes. Real estate experience is a plus, but not required — we're happy to train the right person.

What you'll be doing: Communications & Calendar — Monitor inbox and messages at set daily check-ins, keep calendars airtight, and act as the first point of contact for client inquiries and scheduling (showings, meetings, house visits).
Database & Lead Management — Own and organize multiple contact databases (vendors, leads, local and non-local realtors), keep the Lead Tracker current, and research new contacts using industry platforms like FastExpert and RealTrends.
Listing & Marketing Support — Handle open house print logistics and assist with social media planning, including LinkedIn research and draft campaigns for Instagram and Facebook.
Operational Collaboration — Submit completed work to the Chief of Staff for review, stay flexible as responsibilities evolve, and step in wherever the team needs support.

What we're looking for:
Strong organizational and time-management skills — comfortable working within strict, structured schedules
High attention to detail, especially in data entry, CRM management, and calendar coordination
Advanced Google Workspace skills (Docs, Sheets, Slides) — especially data cleaning and organization in Sheets
Experience with AI productivity tools like Gemini AI to boost efficiency and support drafting
Familiarity with LinkedIn, Instagram, and Facebook for research and light content development
Excellent written and verbal communication
A collaborative, ego-free approach — someone who welcomes feedback and thrives on shared accountability
Proactive
Ability to complete all tasks assigned in a timely manner
Capable of analyzing and communicating data to ensure results are continuing to grow
Excellent in strategizing and problem solving
Prior experience working in the real estate industry IS A MUST

This role is ideal for someone early in their career who wants to build a strong foundation in real estate operations, or an experienced administrative professional looking for a role with real trust and growth potential.