Legal Secretary

Salig-Bathan Law Firm is looking for a highly organized, detail-oriented, efficient, and proactive Legal Secretary who will primarily handle office administration, document management, client coordination, and legal administrative support for the Firm.

We are looking for someone who can work in a fast-paced professional environment, manage multiple responsibilities efficiently, and maintain a high level of organization and accountability.

KEY RESPONSIBILITIES

The Legal Secretary will be primarily responsible for the day-to-day administrative and operational functions of the Firm, including:

• Preparing client billings, monitoring payments, and assisting in accounts monitoring

• Handling email correspondence and monitoring incoming and outgoing office communications

• Receiving client inquiries and coordinating appointments, meetings, and follow-ups

• Managing calendars of lawyers, including hearings, meetings, deadlines, and client appointments

• Monitoring court deadlines and ensuring timely compliance with court and administrative requirements

• Filing pleadings and legal documents before courts, government agencies, and other offices, both physically and electronically

• Maintaining and organizing case files, client records, confidential legal documents, and office records

• Organizing pleadings, contracts, legal documents, and case-related correspondence

• Drafting simple letters, transmittal letters, routine correspondences, and administrative documents

• Coordinating with courts, clients, government offices, process servers, and third-party service providers

• Monitoring case status updates and ensuring lawyers are properly updated regarding deadlines and pending tasks

• Assisting in general office administration and ensuring smooth daily operations of the Firm

QUALIFICATIONS

• Bachelor's Degree in Legal Management, Business Administration, Office Administration, or any related course

• Prior experience in administrative work, office management, legal support, or executive assistance is an advantage but not required

• Excellent written and verbal communication skills

• Highly organized with strong attention to detail

• Strong administrative and document management skills

• Proficient in Microsoft Office (Word, Excel, Outlook), Google Workspace, PDF editing, and document organization systems

• Able to manage multiple deadlines and prioritize urgent tasks efficiently

• Able to work under pressure and in a fast-paced professional environment

• Resourceful and able to work independently with minimal supervision

• Strong sense of professionalism, confidentiality, accountability, and responsibility

WE ARE LOOKING FOR SOMEONE WHO

• Understands the importance of deadlines and accuracy

• Can efficiently organize multiple files, documents, schedules, and responsibilities simultaneously

• Is highly dependable and takes ownership of assigned tasks

• Can learn independently and solve problems without requiring constant supervision

• Has excellent time management and prioritization skills

• Understands that working in a law office requires discipline, confidentiality, efficiency, and attention to detail

WHY JOIN US

Working with Salig-Bathan Law Firm offers an opportunity to gain practical professional experience in legal operations, office administration, court procedures, and real-world law office management.

This role is ideal for someone who wants to develop strong organizational skills, professional discipline, problem-solving ability, and the ability to work in a highly demanding professional environment.

Interested applicants may send their Resume/CV to: [Confidential Information]