Were Hiring: Legal Operations & Corporate Governance Manager!
Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment We got you covered!
We are currently on the lookout for a Legal Operations & Corporate Governance Manager to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!
Role: Legal Operations & Corporate Governance Manager
Work Arrangement: Work from Home
Location: Any CS Site - Ortigas / Makati / Cebu / Davao / Bacolod / Angeles / Mabalacat
Schedule: Morning Shift
Job Description:
The Legal Operations & Corporate Governance Manager is responsible for building, maintaining, and managing the legal infrastructure of PERSERVX Group and ClearLine Group. This role ensures that all legal documentation, corporate governance records, investment agreements, and deal documentation across the group are properly prepared, organized, and maintained. The role acts as the central legal operations hub for the organization, coordinating between the CEO, external legal advisors, accountants, and corporate service providers. This position focuses on legal systems, documentation, governance, and compliance, ensuring the organization operates with institutional-grade legal discipline. This role does not provide legal advice but ensures that legal processes, documentation, and corporate governance obligations are executed accurately and efficiently.
- Build and maintain a Legal Document Master Library
- Maintain full corporate governance compliance across all entities
- Prepare deal documentation efficiently using standardized templates
- Coordinate external lawyers and advisors effectively
- Maintain accurate corporate and trust records
- Reduce legal costs by improving internal documentation systems
- Enable the business to execute deals faster and more efficiently
Core Responsibilities:
- Legal Document Master Library Management
Develop and maintain the companys Master Legal Document Library, including:
Corporate Governance Documents:
Company constitutions
Shareholder agreements
Share issue agreements
Share transfer agreements
Director resolutions
Shareholder resolutions
Company registers
Trust Documentation:
Trust deeds
Trustee resolutions
Trust distribution resolutions
Trustee appointment documentation
Investment And Capital Documentation:
Master loan agreement templates
Investor loan agreements
Security agreements
Promissory notes
Investor disclosure documentation
Property And Development Documentation:
Joint venture agreements
Development agreements
Option agreements
Property acquisition documentation
Property due diligence checklists
Operational Legal Documents:
NDA templates
Contractor agreements
Employment agreements
Referral agreements
Introducer agreements
Service agreements
- Deal Documentation Preparation
Prepare legal documentation packages for investment deals and property transactions
Including:
Loan agreements using template structures
Investor documentation packages
SPV governance documentation
Director resolutions for transactions
- Corporate Governance & Board Administration
Prepare And Maintain:
Director resolutions approving company decisions
Shareholder resolutions
Written board approvals
Board meeting minutes where required
Examples Include Approvals For:
Property acquisitions
Creation of SPV companies
- Corporate Compliance and ASIC Administration
Maintain Compliance Across Australian Entities Including:
ASIC company registers
Director and shareholder records
Company structure diagrams
Annual company reviews
ASIC filings and updates
- Trust Governance Administration
Maintain Trust Records Including:
Trustee resolutions
Trust distribution documentation
Trustee appointment records
Trust governance documentation
- SPV Governance Management
Maintain Documentation For Each SPV Including:
SPV company formation documents
SPV director resolutions
SPV investor approvals
SPV loan agreements
SPV governance records
- ClearLine Group Legal Administration
Support Legal Operations Related To:
Referral agreements
Partnership agreements
Commission structures
Property sales agreements
Agent engagement agreements
Partner onboarding documentation
- Legal Workflow Coordination Coordinate between:
CEO
Commercial lawyers
Property lawyers
Tax advisors
Accountants
Corporate service providers
International advisors
- Responsibilities include briefing lawyers, coordinating document review, tracking legal
- matters, and ensuring proper document execution.
- Legal Systems & Document Infrastructure
Build and maintain the companys Legal Command Centre using tools such as:
ClickUp legal workflow management
Google Drive or SharePoint secure document storage
DocuSign or PandaDoc contract execution
1Password secure credential storage
- Investor Documentation Support
Prepare Investor Documentation Including:
Investor loan agreements
Investor onboarding documentation
Security documentation
Investor reporting templates
- International Structure Administration
Assist With Documentation Relating To International Entities Including:
Cyprus holding companies
International trusts
Cross-border corporate governance records
Qualification And Requirements:
Legal Knowledge Strong understanding of:
Commercial contracts
Corporate governance documentation
Trust and company structures
Property and finance documentation
Contract & Documentation Skills
Draft documents from templates
Manage legal documentation databases
Track contractual obligations
Maintain document version control
Organizational & Systems Skills
Manage legal document libraries
Track compliance requirements
Coordinate legal workflows
Technology Skills Experience With:
Google Workspace
ClickUp or similar workflow software
Document management systems
Electronic signing platforms
Preferred Experience
Law firm paralegal
Legal assistant
Corporate governance officer
Compliance officer
Property law assistant
Contract manager
- Experience with property investment, development, or financial structures is highly desirable.
Key Personal Attributes
Exceptional attention to detail
High integrity and confidentiality
Strong organizational discipline
Ability to work independently
Professional handling of confidential information
Success Metrics
Accuracy of legal documentation
Efficiency of deal documentation preparation
Completeness of the legal document library
Compliance with governance requirements
Responsiveness to CEO and operational needs
Strategic Importance of This Role
This role builds the internal legal infrastructure that allows the company to:
Execute deals faster
Reduce external legal costs
Maintain compliance
Scale operations across multiple entities and jurisdictions
Non-negotiable Skills & Requirements:
- 5 years experience in this role.
Technology Skills Experience With:
Google Workspace
ClickUp or similar workflow software
Document management systems
Electronic signing platforms
Preferred Experience
Law firm paralegal
Legal assistant
Corporate governance officer
Compliance officer
Property law assistant
Contract manager
Experience with property investment, development, or financial structures is highly desirable.
Perks & Benefits (Work From Home):
- Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
- Flexible leave credits which may be used for vacation, emergency and sick leaves
- Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled Superb and exciting Mid-Year Parties with items to give away and cash prizes!
- Endless opportunities for career advancement
- Annual Performance Review with Salary Increase
- We set you up for success with a company-provided PC/Laptop and fiber internet connection
- Tech-on-wheels Support
- Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
- International career growth and connections
- Unlimited cash incentives for hired referrals
- Mental Wellness Employee Assistance program through Lifeworks
- In-house psychiatrist available to support employees well-being
- Become part of the Employee Share Units program
- Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
- Cloudstaff : Build Your Career, Anywhere
- Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
- Why Cloudstaff is the #1 Workplace
- Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
- Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
- Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.
- **To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**
