Job Description
About Us
Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.
About The Client (AU)
One of Australia and New Zealand's largest recycling, paper and packaging businesses. We deliver end-to-end paper and cardboard packaging solutions, supporting you from product development through to recycling.
About The Role
The Legal Operations Coordinator provides high-level administrative, governance and operational
support to the Group General Counsel and Legal Team. The role is responsible for coordinating
Executive Committee and Board governance processes, managing legal operations and financial
administration, supporting company secretarial activities, administering legal systems and records,
and ensuring the efficient operation of the Legal function. The role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple competing priorities while working with senior executives, directors and external advisers.
Roles And Responsibilities
Legal Support
- Draft, review, and format legal documents, contracts, agreements, pleadings, affidavits, correspondence, and court forms.
- Conduct legal research using online databases, legislation, case law, and legal publications.
- Prepare case summaries, chronologies, legal briefs, and evidence bundles.
- Organize, maintain, and update legal files, both physical and electronic.
- Assist lawyers in preparing for hearings, mediations, arbitrations, and trials.
- Liaise with courts, government agencies, clients, barristers, and external parties as required.
- Monitor legal deadlines and maintain court calendars to ensure timely submissions.
- Prepare and file legal documents through relevant court and government portals.
Compliance & Administration
- Maintain accurate legal records and document management systems.
- Assist with regulatory compliance, corporate governance, and company secretarial matters where applicable.
- Review documents for completeness, consistency, and legal accuracy.
- Ensure strict confidentiality of client information and legal documentation.
- Track outstanding legal matters and follow up on required actions.
- Support internal legal processes and policy documentation.
Client & Stakeholder Support
- Communicate professionally with clients regarding documentation, appointments, and case updates.
- Gather and organize supporting documentation from clients.
- Coordinate meetings and prepare agendas and meeting minutes.
- Build positive relationships with internal teams and external stakeholders.
Required Qualifications
- 3+ years of experience in a a law firm or in-house legal department preferred
- Excellent proficiency in MS Office Suite.
- Experience using legal practice management software
- Experience supporting AU, UK, US or international legal teams is an advantage
Nice to have
- Paralegal Certification
- Experience with electronic regulatory filing systems
- Familiarity with document management systems and legal databases
- Finance background is a plus
Work Schedule (Dayshift)
- Monday to Friday (7AM-4PM; Manila time)
Work Setup (WFH)
- Permanent Homebased
- Candidate's are expected to have a conducive (quiet, distraction-free) dedicated workspace
- Equipment will be provided by the company
- Hired staff is required to have a stable and reliable internet connection with at least 20MBPS for both download AND upload speed.
By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
