About Teams Squared:
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
Job Description:
We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative and operational support to a busy legal practice. The ideal candidate will have previous experience in legal administration, legal billing, and practice management, with proficiency in legal software and accounting systems. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while delivering excellent client service.
Responsibilities:
- Manage legal file opening and closing processes using Actionstep.
- Perform accurate data entry and maintain client and matter records.
- Manage debtor follow-ups and assist with accounts receivable.
- Prepare and issue invoices, process payments, and assist with billing administration.
- Perform account reconciliations and assist with financial record management.
- Utilize PaidNice to support debtor management and payment collection activities.
- Manage and monitor the firm's shared inbox, ensuring timely responses and appropriate allocation of emails.
- Link and file email correspondence within Actionstep.
- Follow up with clients to obtain outstanding forms, documents, and information.
- Draft and manage professional email correspondence with clients and stakeholders.
- Update and maintain client information in Atlas CRM.
- Assist with general legal administrative and operational support as required.
- Maintain confidentiality and ensure compliance with firm policies and procedures.
Qualifications:
- 2–5 years of experience in a Legal Administrative Assistant, Legal Secretary, or Legal Support role.
- Previous experience working in a law firm or legal services environment is highly preferred.
- Experience using Actionstep practice management software is highly desirable.
- Experience with Xero for invoicing, reconciliations, and financial administration.
- Experience using PaidNice for debtor management is advantageous.
- Familiarity with Atlas CRM or similar customer relationship management systems is preferred.
- Strong understanding of legal administration, file management, and billing processes.
- Excellent written and verbal English communication skills.
- High attention to detail with strong organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Ability to work independently in a fully remote environment.
Benefits:
- Competitive compensation package in foreign currency.
- Fully remote work.
- Regular initiatives for training and professional development.
Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.
