Our Company
At
DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets
DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
We're seeking a
Land Transaction Assistant to support the management of real estate transactions from execution to closing. This role is ideal for a highly organized and detail-oriented professional who thrives in a fast-paced environment, has excellent communication skills, and approaches challenges with a solution-oriented mindset.
You'll play a key role in ensuring that every step of the transaction process is completed accurately, on time, and in compliance with company, legal, and industry requirements.
Location: Must be based in Colombia Remote
Environment: Colombian and International Teams
Language: Advanced English (B2+ C1)
Timezone: Monday to Friday [PST]
Contract: Non-fixed Term Colombian Contract
Requirements
Education: Degree or technical studies in Business Administration, Real Estate, Law, or related field (preferred).
Experience: Minimum of 2+ years of experience in real estate transactions, escrow, title, or a related area.
Skills
- Strong understanding of real estate contracts.
- Excellent organizational and multitasking abilities.
- Strong data entry and management skills.
- Proficiency in Microsoft Office Suite (Word, Excel).
Characteristics
- Detail-oriented and proactive.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and accountability.
Responsibilities
- Prepare internal transaction and closing documents such as closing statements, wire requests, and feasibility memos.
- Track all critical dates and contractual deadlines, ensuring timely execution and follow-up.
- Maintain data integrity by ensuring accurate deal and transaction information to support reporting.
- Organize and maintain complete transaction files in accordance with company policies and applicable regulations.
- Prepare and submit Architectural Review Requests for applicable projects and home builds.
- Draft documents using company templates to meet local and state requirements (e.g., public offering statements, disclosures, community summaries).
- Monitor earnest money deposits, contingencies, and closing documentation; send out notices and key communications.
- Support due diligence processes, administrative tasks, acquisition efforts, and entitlement coordination as needed.
- Prepare transaction summaries and status reports for leadership.
- Assist with process improvements to streamline contract and closing operations.
- Contribute to a culture of efficiency, professionalism, and accountability.
