Ensure project objectives are completed within defined scope, timeline, and budget, following appropriate project management frameworks (Waterfall, Agile/Scrum/Kanban).
Manage project implementation by coordinating activities efficiently within the project team, client, and stakeholders.
Stakeholder Communication
Maintain clear, structured, and timely communication with project stakeholders, ensuring transparency in project progress and decisions to promote customer focus.
Document and securely manage meeting minutes, updates, and reports, ensuring proper handling of sensitive project information.
Project Documentation & Reporting
Assist in creating and maintaining project documentation, ensuring records are accurate, organized, and accessible in the internal repository for audit and compliance purposes.
Ensure that risks, changes, and key project decisions are documented appropriately to support traceability and governance.
Risk & Issue Management
Identify potential project risks, document concerns, and escalate issues when necessary.
Assist in developing mitigation strategies to minimize disruptions and maintain operational continuity.
Quality & Compliance
Ensure project activities adhere to company policies, industry best practices, and relevant regulatory guidelines.
Support quality assurance processes by validating deliverables, maintaining accuracy, and ensuring alignment with required standards.
Resource & Budget Support
Coordinate with finance teams to support procurement and invoicing while ensuring financial transparency and accountability.
Process Improvement & Learning
Identify opportunities to improve efficiency, security, and compliance within project workflows.
Participate in training, workshops, and mentorship programs to develop expertise in structured project management practices.
Take part in PMO Operational Enhancements & Governance
Support PMO initiatives aimed at improving documentation, project governance, and the effective use of tools and applications.
Minimum Qualifications
Education – Bachelor's degree in business administration, management, engineering, information technology, or a related field.
Experience – 6 month to 1 year of experience in project coordination, support, or related roles. Some experience in managing small projects or assisting in larger ones is preferred.
Technical Skills – Basic knowledge of project management tools (MS Project, Jira, Asana, Trello) and methodologies (Agile, Waterfall, Scrum).
Communication Skills – Strong verbal and written communication for reporting and stakeholder engagement.
Problem-Solving Abilities – Analytical thinking and decision-making skills for addressing project challenges.
Leadership & Teamwork – Ability to coordinate team efforts, motivate members, and ensure collaboration.
Time Management & Organization – Ability to manage multiple tasks, deadlines, and project priorities.
