Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.
Role description:
Performs the timely and accurate activities related to Arcadis Way of Project Management to support the project manager across the lifecycle of a project. Responsibilities may include administrative tasks around updating schedules and resource plans, maintaining project documentation, delivering supporting information to understand project progress sand support project reviews (health checks), and preparing progress reporting information. In addition, the project assistant may be called upon to schedule meetings and coordinate communication among team members and helping to monitor project progress.
Role description:
- Assist in the setup and maintenance of projects in Oracle ERP, including contract documentation, workplan updates, tracking invoices, purchase orders, and monitoring payment statuses.
- Regularly review and report on project financials (costs, revenues, WIP, DRO, forecast changes), highlight risks, and escalate concerns to the Project Manager and Project Finance.
- Ensure all mandatory project documents are completed and properly stored, following Arcadis Way and standardized document control procedures.
- Support project scheduling, resource coordination, updating plans, and assisting with risk management and lessons learned documentation.
- Proactively communicate with Project Managers and Project Finance regarding project status, billing/invoicing delays, and financial performance; attend project reviews and track related actions.
- Provide guidance and training to new Project Assistants as required, sharing best practices and ensuring consistent support across all assigned projects.
Qualifications & Experience:
- Proficient capability in MS Word, Excel and PowerPoint which is part of daily Project Assistant activities
- 0-2 years related experience in any administrative or project support background.
- Relevant work experience in project management and finance activities.
- Proficient in written and verbal English is mandatory.
- Experience in Oracle systems is preferred.
- Communicate effectively both verbal and written.
- Strong analytical and problem-solving skills
- Proactive and a committed team player
- Can work on flexible hours to meet changing work environment and to meet tight deadlines, specifically around month end close.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a people first business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.
