JUNIOR OPERATION EXECUTIVE – South Luzon

Job Description

Primary Responsibilities

• In charge of assisting the Regional Operations Supervisor in controlling function and organizing the daily activities of Fuel Marking Operations and resources needed in accordance with the management system and applicable international and local standards.
• Responsible for supporting the Fuel Marking Operations by ensuring homogeneity compliance and conducting investigations as necessary.

Specific Responsibilities

• Ensures efficient and systematic workflow of Fuel Marking Operations from staff work performance, compliance with the customer requirements, established standard and system procedures conformance with established quality objectives and plans.
• Monitors and ensures homogeneity compliance across all processes.
• Ensures the development and implementations of the fuel marking activities operations carried out are in line with the standard operating procedures
• Collaborate with the Technical team in identifying and addressing compliance issues.
• Assists the Regional Operations Supervisor in creating a Business Continuity Plan as well as the Risk and Opportunities
• Provides timely feedback and updates on the status and progress of the job to the client/customer and offer recommendations, where necessary.
• Reviews and ensures that fuel marking reports are accurate and complete and submitted to client/customer within the established or agreed time frame.
• Performs various administrative duties. These include but are not limited to training assigned fuel markers, correcting fuel markers performance of technical tasks, assisting the ROS in assigning and delegating work, monitoring staff compliance to work standards, and recommending the quality and quantity of staffing requirements of the section.
• Promptly addresses and provides appropriate corrective actions to customer complaints.

• Assists the Regional Operations Supervisor in ensuring the client/customer complaints and audit findings are addressed with efficient service quality investigation, including root cause analysis/identification, and effective corrective and/or preventive action.

• Ensures all necessary equipment required to carry out the Fuel Marking activities are in good working conditions and under valid calibration and/or verification status.
• Communicates and coordinates with the BOC representatives, customers, and/ or terminal representatives to fuel marking activities to ensure and maintain good communication and smooth operations.
• Ensures that the requirements of the relevant international standards are implemented, maintained and regularly reviewed for continuing effectiveness and for improvement
• Ensures staff compliance to the vessel and terminal safety rules and regulations.
• Assists the Regional Operations Supervisor in monitoring and analyzing fuel marking service quality leading indicators, results, trends, and performance indicators. Ensuring action plans address negative trends
• Assists the Regional Operations Supervisor in the training and development of professional and productive personnel, identify and conclude on movements of people within the inspection operation section and for the selection, and recommendation for recruitment.
• Signs fuel marking related documents (e.g procedures, work instructions, list & etc.) as per guidelines of quality system when designated by the Regional Operations Supervisor
• Assist the technical team in updating sa fuel marking instructions manual when necessary
• Delegate work assignments of direct subordinates.
• Perform work assignments in any operation areas when needed to meet fuel marking operation requirements
• Ensures compliance to the Group and national policies including but not limited to the maintenance of the Quality, Health and Safety, Environment and Energy (QHSEE) Management System
• Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.

• Performs other related duties as may be assigned to achieve respective section's goals or for own personal, or professional training, education or development as programmed by the immediate supervisor.
• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:

• Demonstrates strong obligation to SGS QHSEE policies, procedures and work instructions by actively participating in meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
• Perform appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
• Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
• Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
• Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
• Maintains a safe and tidy worksite according to the organization's 5S program and guidelines
• Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
• Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
• Fulfills the requirements needed in the success of the QHSEE Management System
• Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization's compliance obligations

Qualifications

• Graduate of Engineering courses preferably Petroleum, Mechanical and Chemical Engineering and/or
• Minimum of three to five (3-5) years of technical fuel marking operations working experience in petroleum industry and/or two (2) years of supervisory experience in the petroleum industry.
• Minimum 2 years of supervisory experience

Additional Information

Required Skills

• Excellent interactive and communication skills both written and verbal with the ability to effectively present information and reply to questions from customers and/or regulatory agencies pertaining to the activities carried out by the team and in recommending remedial or action items for improvements, as needed.
• Proficient/ capable in problem assessment and judgement, identify personnel development and organizational consciousness.
• Has an analytical, mathematical and technical skills and able to assess problem involving variables in standardized situations
• Could handle tasks in stimulating work environment such as outdoor/field assignments
• Ability to work effectively even under pressure while performing concurrent numerous inspection operation works
• Knowledgeable in inspection petroleum principles in accordance to American petroleum Institute (API) procedures and related standards
• Strategic, methodical, logical and detail oriented
• Has a driving skill but is not required
• Able to coordinate and motivate.
• Able to build confidence, respect and confidentiality.
• Acts quickly and decisively able to make tough calls.
• Proficient in Computer - MS Windows application