Junior Executive Assistant
Location: Clark, Manila, Tarlac or Cebu, Philippines
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 32,000 - Php 44,000
Unlock Your Potential!
At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting industry.
As a Junior Executive Assistant, you will provide high-level administrative and operational support to Partners, Directors, and senior leaders within a top-tier Australian accounting firm. This role is tailored for a strategic, detail-oriented professional who excels in managing complex schedules, high-priority client communications, and confidential workflows. Acting as a vital extension of the executive team, you will ensure smooth daily operations, monitor compliance deadlines, and uphold exceptional client service standards across international accounting practices.
Your Impact
- Executive & Calendar Management: Provide comprehensive C-suite support, managing complex calendars, appointments, confidential communications, travel bookings, detailed itineraries, and expense reporting for Partners and senior leaders.
- Meeting & Document Coordination: Coordinate internal and external meetings by preparing agendas, documenting minutes, tracking action items, and reviewing key financial documents, engagement letters, tax files, and proposals.
- Workflow & Practice Management: Maintain organized digital filing systems using industry-leading tools like XPM, FYI, Karbon, or MYOB AE, while managing executive inboxes and prioritizing high-volume tasks.
- Compliance Tracking: Monitor statutory deadlines for BAS, IAS, and tax return lodgments, collaborating with internal bookkeepers, accountants, and external clients to gather required documentation on time.
- Onboarding & Operations: Support operational performance through monthly reporting, deadline tracking, cross-team coordination, and leading new-hire onboarding processes.
- Client & Stakeholder Engagement: Act as a primary liaison for clients and key stakeholders, displaying exceptional judgment, professionalism, and proactive problem-solving to resolve queries quickly.
What You Bring
- The Experience:At least 3 years of experience in an Australian accounting firm, with a proven track record of supporting C-suite executives, Partners, or Directors.
- Technical Mastery: High proficiency in Microsoft 365, SharePoint, and workflow tools. Direct experience with platforms such as Xero Practice Manager (XPM), MYOB AE, Karbon, or FYI is strongly preferred.
- Operational Discipline: Advanced organizational, prioritization, and multitasking abilities with a high attention to detail, accuracy, and process improvement leadership.
- Strategic Awareness: Strong judgment, discretion with confidential information, and the adaptability to lead workflows in a fast-paced environment.
- Communication Prowess: Superior written and verbal English communication skills, essential for managing executive communications and building relationships across all organizational levels.
Why You'll Love It Here
We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.
- Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.
- Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
- Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
- Wealth & Growth: Competitive salary with annual performance reviews, continuous learning resources, and access to professional certifications through the Ab2 Institute of Accounting.
- Day Shift Stability: Work a consistent 7:00 AM - 4:00 PM PHT schedule, allowing you to log off on time and maintain a healthy work-life balance.
- The Hub Experience: Work from a modern facility featuring custom workstations, a breakout room with billiards, table tennis, or foosball, and varieties of free coffee and drinks.
