Junior Admin&HR Executive (Philippines)

Job Introduction

We are looking for a Junior HR & Admin Executive to support People and office operations in our Philippines office. The role will primarily focus on administration, while also taking responsibility for employee relations, internal communications & engagement, and learning & development in coordination with the Regional/HQ People team.

Key Responsibilities

1. Administration (50%)

• Manage day-to-day office operations, including facilities, office supplies, equipment, access cards, maintenance, and other workplace needs.
• Handle office procurement and coordinate with vendors and service providers, including quotations, purchasing, service quality, and contract renewals.
• Monitor office expenses, invoices, and payment requests, and coordinate with the Finance team to ensure timely processing.
• Maintain office assets, inventory, administrative records, and related documentation.
• Coordinate business travel and logistics, including flight, accommodation, and transportation arrangements when required.
• Support meetings, company events, visitors, deliveries, and other office-related activities.
• Liaise with building management and external parties to resolve day-to-day office and facility matters.
• Provide administrative support to the People team and perform other related tasks assigned by the line manager.

2. Employee Relations (20%)

• Handle day-to-day employee relations matters, including employee concerns, grievances, and workplace conflicts, with guidance from the Regional/HQ People team when needed.
• Implement and monitor compliance with company policies, workplace rules, and employee regulations.
• Coordinate and execute employee relations procedures, including disciplinary actions, employee complaints, and other workplace matters, ensuring proper documentation and follow-up.
• Maintain accurate and confidential employee relations records and documentation.
• Stay updated on relevant local labor regulations and coordinate with the Regional/HQ People team to ensure employee relations practices comply with local requirements.

3. Internal Communications & Employee Engagement (20%)

• Execute local internal communications and employee engagement activities in alignment with Regional/HQ plans and guidelines.
• Facilitate communication between the Philippines office, HQ, and other regional offices to ensure timely information sharing and alignment.
• Localize communication and engagement initiatives to suit the local team and culture.
• Coordinate local employee activities, celebrations, and engagement programs.
• Gather employee feedback and insights to improve future communication and engagement initiatives.

4. Learning & Development / Onboarding (10%)

• Coordinate and facilitate new-hire onboarding and induction to ensure a smooth integration into the company.
• Coordinate training logistics, communications, materials, and attendance tracking.
• Execute local learning and development activities in alignment with Regional/HQ programs and guidelines.

Competencies:

1. Education & Experience

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2-3 years of experience in HR, administration, or a similar role.

2. Skills

• Strong written and verbal communication skills.
• Organizational skills with the ability to multitask and prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Detail-oriented with the ability to manage time effectively.

3. Other Requirements

• A positive attitude with a willingness to learn and adapt in a dynamic, fast-paced environment.
• Ability to work both independently and as part of a team.
• Fluent in English.

Benefits:

• 100% Salary and allowances for 6-month Probation
• Rice subsidy: 2,000PHP/month worked, Laptop subsidy: 1,000 PHP/month, Transportation: 2,000 PHP/month.
• Annual leave: 5 days after 1 year of employment; Employees get 1 day off on their birthday.
• Employee gets 1 more annual leave for each 3 working years
• Fund for Training and Development: annual training budget according to rank; the company also frequently organizes internal training courses and training with external instructors.
• Bonuses for holidays and special occasions: New Year's Day, March 8th, May 1st, birthdays,...
• 13th month salary; bonus based on working performance(quarterly) and Salary review twice a year
• Personal Healthcare Insurance besides Social and Medical Insurance; annual health check-up
• Teambuilding: from 2-3 times/year, both local and overseas
• International working environment with foreign colleagues and partners
• Opportunities for professional training on jobs and skills

Other information:

• Time: 9AM – 6PM (7,5 hours/day From Monday to Friday)
• Working location: 1805 Park Triangle Corporate Plaza 34th cor 32nd street, Bonifacio Global City, Fort Bonifacio Taguig City