Prepare, record, and process company non-trade payables including the following:
- Request for Payment Forms
- Cash/Salary Advances
- Liquidations
- Reimbursements
- Supplier Invoices
- Credit Card Transactions
- Utility and Rental Payments
- Government Contributions and Taxes
Prepare checks, bank transfers, telegraphic transfers, and other forms of payment for payables transactions.
Ensure that payments are processed and released on or before due dates to avoid finance charges, penalties, and service interruptions.
Must be willing to assist in check deposits and delivery of checks/documents for signature when necessary.
Ensure vouchers, invoices, official receipts, and supporting documents are complete, properly reviewed, and systematically filed.
Assist in purchasing-related transactions — from supplier coordination up to processing and monitoring of payments.
Monitor accounts payable balances and prepare necessary schedules and reconciliations.
Coordinate with suppliers and internal departments regarding billing concerns, payment status, and discrepancies.
Verify completeness and accuracy of billing documents prior to processing of payments.
Maintain proper documentation and confidentiality of financial records and transactions.
Assist during month-end closing activities and external/internal audit requirements related to payables.
