Overview
The IT Planning Associate plays a key role in providing administrative and operational support to ensure smooth functioning and efficiency of the IT Department. This role involves working closely with various IT teams and business units to ensure alignment of IT projects with business goals and objectives. The ideal candidate must possess strong organizational skills, attention to details, clear communication and the ability to manage multiple tasks simultaneously.
Functions & Responsibilities
- Meeting Organization: Oversee the scheduling and management of regular and ad-hoc meetings of the IT Department. This includes arranging schedules, facilitating the meetings, preparing materials, reserving rooms, recording meeting minutes, and distributing action items to relevant stakeholders.
- Key task tracking: Monitor and manage important activities or assignments within IT Department. Ensure pending action items are followed up on, with critical tasks identified, prioritized, and completed efficiently.
- Expense management: Assist the team with managing expenses, including completing forms for liquidation, reimbursement, RFPs, and related tasks. Support financial reporting efforts, such as cash planning/forecasting and accruals.
- Department Headcount Management: Oversee hiring and headcount management for the entire IT Department and assist HR teams with related administrative tasks.
- IT Employee Management: Handle internal communication with IT employees and coordinate with HR for goal setting and performance evaluations. Additionally, manage the OKR process, oversee performance monitoring, and maintain documentation and records.
- Teambuilding: Organize and facilitate IT events and team-building sessions.
- Training Management: Plan and organize training programs to enhance the skills and knowledge of IT employees or participants. This role involves coordinating logistics, developing content, managing budgets, and evaluating the effectiveness of training sessions.
- Ad Hoc Tasks: Handle special assignments and projects as requested by the team and leadership.
Job Skills & Qualifications
- Education: Bachelor's degree in information technology, Computer Science, Business Administration, or a related field.
- Experience:1-3 years of experience in IT planning, project management, or a related role.
- Strong organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Proficiency in project management tools and software.
- Ability to work collaboratively in a team environment.
- Knowledge of industry standards and best practices for IT management (e.g., ITIL, COBIT, CAPM, PMI etc.). is a plus
- Willing to work in BGC, Taguig City
