Job Summary
We are seeking a highly organized and detail-oriented Invoicing Specialist to join our Australian real estate client. The ideal candidate must have hands-on experience using Cirrus8 and a strong background in invoicing, accounts receivable, and property management administration. This role is responsible for preparing accurate invoices, reconciling payments, maintaining financial records, and supporting the day-to-day financial operations of a commercial real estate portfolio.
Key Responsibilities:
Invoice Processing
- Prepare, review, and issue accurate invoices using Cirrus8.
- Process recurring rent, outgoings, maintenance, utility, and ad hoc invoices.
- Verify lease agreements, work orders, and service requests before billing.
- Ensure invoices are issued accurately and within required timeframes.
Accounts Receivable & Reconciliation
- Monitor tenant accounts and outstanding invoices.
- Allocate payments received via EFT, bank transfers, and other payment methods.
- Reconcile tenant accounts and bank transactions.
- Follow up on overdue invoices and assist with collections when required.
- Support month-end and end-of-financial-period billing activities.
Cirrus8 Administration
- Maintain accurate tenant, landlord, lease, and property records within Cirrus8.
- Update lease information, rental adjustments, recoverable outgoings, and billing schedules.
- Generate financial, billing, and property reports from Cirrus8.
- Ensure all financial records within the system remain accurate and up to date.
Client & Internal Support
- Respond professionally to billing and account-related enquiries from tenants, landlords, and internal stakeholders.
- Resolve invoice discrepancies by working closely with property managers and finance teams.
- Maintain detailed records of all billing activities and communications.
Compliance & Financial Accuracy
- Ensure invoicing complies with Australian accounting standards, GST requirements, and company policies.
- Maintain organized documentation for audit purposes.
- Support continuous improvement of invoicing and financial processes.
Required Qualifications
Education
- High school diploma or equivalent required.
- Qualification in Accounting, Finance, Business Administration, or a related field is preferred.
Experience
- Minimum 3 years of experience in invoicing, accounts receivable, or finance administration.
- Proven hands-on experience using Cirrus8 is REQUIRED.
- Previous experience in the Australian commercial or residential real estate industry is REQUIRED.
- Strong understanding of lease administration, tenant billing, rental invoicing, and property financial management.
Technical Skills
- Expert-level proficiency in Cirrus8.
- Strong Microsoft Excel skills.
- Experience with Australian accounting systems such as Xero, MYOB, or similar is an advantage.
- Ability to generate reports, reconcile accounts, and maintain financial records.
Core Competencies
- Exceptional attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Excellent written and verbal English communication skills.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Highly organized with strong time management skills.
- Ability to work independently while collaborating effectively with remote teams.
Preferred Qualifications
- Experience supporting Australian commercial property management firms.
- Knowledge of Australian GST, lease administration, trust accounting, and property management practices.
- Experience managing tenant invoicing, rent reviews, recoveries, and reconciliations.
