Invoicing Assistant

Job Description Summary:

Prepares, records, verifies, analyzes and reports accounts payable and receivable transactions.

Pays vendor invoices and receives and posts customer payments on a timely basis.

Maintains and reconciles accounts payable and receivable ledger accounts, financial statements and reports.

Prepares analyses and reconciliations of bill runs to detect fraud.

Ensures that transaction entry verification procedures are followed.

May prepare and deliver low-volume customer billing and respond to resulting queries.

Able to follow set instructions and processes to complete work.

Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions.

Has prior relevant training or related work experience.

Has working knowledge and skills.

The Invoice Specialist is tasked with performing front line paper invoice processing-related tasks in support of LNEI's mission to provide comprehensive legal spend management services.

The Invoice Specialist handles processing of paper invoices from receipt to the creation and submission of structured data formatted versions of paper invoices to one of LNEI's e-billing products.

The Invoice Specialist may be tasked with performing outsourced reviews of invoices by assessing and analyzing invoice data to ensure compliance with guidelines between LNEI clients and client law firms and vendors.

Accountabilities:

Logs in invoices using information provided on the legal invoices in compliance with the designated format for each client.

Cleans up invoices: edits and corrects scanned invoice output using Microsoft Word; re-formats and submits properly re-formatted charges to the corresponding LNEI e-billing product; maintains knowledge of acceptable invoice formats by product and by client; troubleshoots missing invoice information such as no billers, no dates, no hours, and other invoice formatting-related issues; uses judgment to determine whether an invoice can be cleaned up or should be routed for outreach or return to the service provider.

Meets or exceeds established invoice production requirements for quality and quantity.

Troubleshoots and suggests enhancements for LNEI's e-billing products and related internal processes.

Monitors reporting tools and interacts with internal management to ensure compliance with contractual SLAs.

Qualifications:

Graduate of bachelor's degree.

Experience in data entry and invoicing is an advantage.

Background in IT and basic program.

Keen to details.

Fresh graduates are welcome to apply.