Internal Auditor (F&B)

The Internal Auditor is responsible for independently evaluating the effectiveness of the company's internal controls, financial integrity, operational efficiency, and asset management practices.

The position ensures that all company assets, including physical properties, inventory, financial resources, intangible assets, and operational resources, are properly safeguarded, accurately recorded, efficiently utilized, and protected against fraud, loss, misuse, and operational risks.

A major focus of this position is the independent auditing of catering projects, ensuring the accuracy of project costing, pricing, profitability, resource utilization, and compliance with established company policies and procedures.

The Internal Auditor provides objective findings and practical recommendations to management to strengthen internal controls, minimize financial exposure, and improve business performance.

1. Catering Project Audit and Profitability Assurance

• Conduct pre-event, during-event, and post-event audits of catering projects.
• Review project costing, menu costing, quoted prices, and approved budgets to ensure the achievement of expected profit margins.
• Verify actual food costs, manpower deployment, overtime, equipment rentals, supplier charges, and other project expenses against approved estimates.
• Reconcile actual event expenses against approved project budgets and investigate significant variances.
• Verify the completeness and accuracy of customer billings, collections,.
• Identify potential revenue leakages, unauthorized discounts, ghost guests, inflated manpower charges, and other irregularities.
• Prepare post-event audit reports highlighting project profitability, discrepancies, risks, and recommended corrective actions.

2. Fixed Assets and Equipment Audit

• Conduct periodic physical verification of company-owned properties, plant and equipment, vehicles, kitchen equipment, IT equipment, furniture, and catering assets.
• Reconcile physical assets against the company's fixed asset register.
• Verify asset tagging, identification, location, condition, and assigned custodians.
• Assess asset utilization and identify idle, underutilized, obsolete, damaged, or impaired assets.
• Review asset transfers, movements, repairs, maintenance, and disposal transactions for proper documentation and authorization.
• Evaluate the accuracy of asset records, depreciation, and useful life assumptions in coordination with Finance.
• Investigate missing assets, unauthorized transfers, and unexplained asset discrepancies.

3. Inventory Management Audit

• Conduct scheduled and spot inventory counts across commissary, warehouses, retail stores, and catering operations.
• Reconcile physical inventory against system records and investigate variances.
• Review inventory receiving, storage, issuance, transfers, and consumption procedures.
• Evaluate compliance with inventory valuation methods, including FIFO or weighted average, as applicable.
• Monitor food spoilage, product expiry, wastage, pilferage, obsolete stock, and unexplained inventory losses.
• Review inventory storage conditions, access controls, and stock rotation practices.
• Identify slow-moving and dead stock and recommend measures to minimize inventory losses.
• Assess the effectiveness of inventory controls and recommend improvements to reduce shrinkage.

4. Financial Assets, Cash, Bank, and Receivables Audit

• Conduct surprise cash counts and periodic audits of petty cash funds, cash floats, and other company cash holdings.
• Review cash handling, deposits, disbursements, and reconciliation procedures.
• Examine bank reconciliation reports and investigate outstanding or unusual reconciling items.
• Review accounts receivable aging, customer credit limits, collection activities, and overdue accounts.
• Verify the completeness and accuracy of cash collections and customer payments, particularly for catering projects.
• Evaluate compliance with established financial authorization limits and segregation of duties.
• Review the supporting documentation and approvals for write-offs, adjustments, and other significant financial transactions.
• Identify potential cash shortages, unauthorized disbursements, collection irregularities, and financial control weaknesses.

5. Internal Controls, Compliance, and Risk Management

• Develop and implement a risk-based internal audit plan covering all business units and company assets.
• Evaluate compliance with company policies, established procedures, approval authorities, and internal control standards.
• Review vendor accreditation, supplier pricing, procurement transactions, and contract compliance.
• Identify potential conflicts of interest, unauthorized supplier arrangements, kickbacks, and procurement irregularities.
• Review the completeness and validity of business permits, licenses, insurance policies, lease agreements, software licenses, and other operational documents.
• Assess controls over confidential company information, customer databases, recipes, contracts, trademarks, and other intangible assets.
• Prepare formal audit reports detailing findings, root causes, financial exposure, and recommended corrective actions.
• Monitor management action plans and conduct follow-up audits to verify timely resolution of audit findings.
• Escalate material irregularities, suspected fraud, significant financial exposure, and unresolved control weaknesses directly to the respective SBU / SSU Head.
• Recommend improvements to strengthen operational accountability, asset protection, and financial integrity.

Qualifications:

• Bachelor's degree in Accountancy, Internal Auditing, Financial Management, Business Administration, or a related field.
• At least 3–5 years of relevant experience in internal auditing, external auditing, financial auditing, or operational auditing.
• Experience in food and beverage, catering, restaurant operations, food manufacturing, hospitality, or multi-site business operations is an advantage.
• Demonstrated experience in inventory control, fixed asset management, financial reconciliation, and internal control assessment.
• Experience conducting operational audits and investigating financial discrepancies.
• Work Location: In person (Las Pinas)