Institutional sales admin assistant

Company Description Markenburg International Foods Corporation is a leading Filipino confectionery manufacturer that has been serving the evolving needs of the market for more than a decade. Established in 1996 on the outskirts of Metro Manila, the company began as a producer of marshmallows primarily for export. Building on its success in international markets, Markenburg expanded its product range to bring high-quality confectionery products to local consumers. Today, it is recognized as a respected food manufacturing company and is considered one of the growth drivers of the Philippine confectionery industry.

Role Description The Institutional Sales Admin Assistant is a full-time, on-site role based in Marilao. This position provides administrative and coordination support to the institutional sales team, helping manage orders, documentation, and client communications. Day-to-day tasks include preparing sales reports, monitoring order status, updating customer records, and ensuring that contracts and agreements are properly filed and processed. The role also involves coordinating with production, logistics, and finance to support smooth delivery and billing for institutional clients, as well as assisting with scheduling meetings and responding to basic inquiries. The assistant is expected to maintain accurate records, follow established procedures, and support continuous improvement of sales processes.

Qualifications

• Strong administrative and organizational skills, including experience with document management, data entry, and record-keeping.
• Proficiency in office productivity tools (e.g., MS Excel, Word, PowerPoint) and basic familiarity with sales or ERP systems.
• Effective communication and interpersonal skills for coordinating with internal teams and institutional clients.
• Attention to detail and accuracy in preparing reports, tracking orders, and managing sales documentation.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced manufacturing and sales environment.
• Basic understanding of sales processes, order handling, and customer service practices; experience in FMCG or food manufacturing is an advantage.
• Willingness to work on-site in Marilao and collaborate closely with cross-functional teams.
• Graduate of a relevant field such as Business Administration, Marketing, or any related course, or equivalent practical experience.