The (Japanese-speaking) Indirect Procurement Specialist is responsible for centralized PR/PO processing in SAP Ariba, vendor master data maintenance, and contract administration in Icertis CLM. The role ensures procurement transactions and master data are processed accurately, efficiently, and in compliance with company policies while providing operational support to stakeholders across the organization.
Key Responsibilities:
SAP Ariba PR/PO Administration
- Create and process Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP Ariba on behalf of business stakeholders.
- Review requests for completeness, accuracy, and compliance with company policies and approval requirements.
- Route PRs and POs through approval workflows and monitor progress to ensure timely processing.
- Process PO amendments, extensions, cancellations, and closures as required.
- Respond to stakeholder inquiries and provide status updates on PRs, POs, approvals, receipts, and invoices.
- Maintain accurate procurement records and support reporting, audits, and process compliance activities.
- Identify and escalate transaction issues while supporting continuous improvement of procurement processes.
Contract Lifecyle Management
- Administer contract requests, records, and workflows in Icertis CLM.
- Create, maintain, and archive contracts and related documentation.
- Monitor contract reviews, approvals, renewals, amendments, and expirations.
- Coordinate with Procurement, Legal, suppliers, and business stakeholders to support timely contract execution.
Vendor Master Data Management
- Maintain vendor master records in SAP Ariba, including new vendor setup and record updates.
- Validate vendor documentation and ensure compliance with company controls.
- Process vendor data changes and resolve data-related inquiries.
- Support vendor onboarding, reporting, and audit activities.
- Ensure accuracy and integrity of vendor master data.
System Upgrade
- Support PEAK S4 Hana upgrade activities
Experience required
- Language Skill: Business-level proficiency in Japanese (JLPT N2 or above).
- 2–3 years of relevant experience in procurement operations, PO administration, or contract administration.
- SAP Ariba PR/PO management.
- Icertis CLM administration.
- Working knowledge of Procure-to-Pay (P2P) processes.
- Microsoft Excel, PowerPoint, and reporting tools.
- Understanding of procurement controls, approval workflows, and supplier documentation requirements.
- Experience working with SAP Ariba, SAP S/4 Hana
- Experience using Contract Lifecycle Management (CLM) systems such as Icertis is highly preferred.
- Experience supporting shared services, centralized procurement, or regional/global procurement operations is an advantage.
