Human Resources Specialist (US Client)

Join Our Team at Lean Solutions Group (LSG)!

Lean Solutions Group (LSG) is a next-generation solutions provider combining AI-driven automation, industry expertise, and tech-powered talent. Built in the demanding Supply Chain sector, our model now supports 600+ clients across multiple industries, powered by 10,000+ employees in five countries. We help businesses achieve immediate efficiency, long-term resilience, and scalable growth by integrating intelligent technology, optimized processes, and high-performance teams.

At LSG, we believe in your talent and your potential. Join a multicultural, people-first environment where you can grow, sharpen your skills, and unlock new career opportunities. Here, every day brings fresh challenges, collaboration, and purpose.

Our Mission: Transform business challenges into lasting success through purpose-built teams, technology, and expertise.

Our Vision: A world where people, empowered by technology, turn any challenge into a catalyst for growth.

What you will be doing:

The HR Onboarding Compliance Associate is responsible for ensuring full compliance with employment eligibility and onboarding requirements across the organization. This role oversees background screening adjudication, I-9 and work authorization compliance, drug screening, and visa/immigration documentation while maintaining audit readiness at all times.

As a subject matter expert, the role partners closely with Talent Acquisition, Talent Experience, Operations, HR Compliance, Legal, and external vendors to deliver compliant, efficient, and scalable onboarding processes. This position balances regulatory rigor with a strong employee experience focus by leveraging technology, automation, and continuous process improvement.

Key Responsibilities:

Background Screening & Eligibility

• Own and manage all pre-employment background screenings from initiation through final resolution.
• Adjudicate background check results in accordance with the company's adjudication matrix, allowed-offense guidelines, FCRA requirements, and applicable federal, state, and local laws.
• Conduct individualized assessments of criminal history, considering job-relatedness, severity, timing, rehabilitation, and regulatory constraints.
• Serve as the final decision-maker for background screening outcomes, including hire eligibility and risk determinations.
• Issue, track, and process all FCRA-required pre-adverse and adverse action notices accurately and within mandated timelines.
• Coordinate rescinded offers or employment separations resulting from screening outcomes in partnership with TA, HR, and Legal.

I-9 & Work Authorization Compliance

• Administer and maintain compliant Form I-9 records for all employees, including reverifications and expiring work authorization documents.
• Monitor and respond to federal and state legislative changes impacting I-9, E-Verify, and employment eligibility requirements.
• Conduct routine internal I-9 audits and corrective actions to ensure ongoing compliance and audit readiness.
• Provide guidance and training to recruiters, hiring managers, and employees on proper I-9 completion and compliance standards.
• Serve as a point of contact during internal reviews or external audits related to employment eligibility.

Drug Screening, Visa & Ongoing Monitoring

• Oversee pre-employment drug screening processes, including policy alignment, vendor coordination, and compliance with state-specific testing laws.
• Manage visa-related documentation and employment authorization tracking where applicable.
• Support background monitoring and eligibility rechecks in alignment with company policy and regulatory guidance.

Reporting, Audits & Process Improvement

• Develop and maintain recurring compliance reports and dashboards related to background screening, I-9s, drug testing, and onboarding compliance.
• Prepare documentation and process narratives to support internal audits, external audits, and regulatory inquiries.
• Identify opportunities to streamline workflows through automation, system integrations, and process improvements.
• Lead or support project-based initiatives related to onboarding compliance, technology enhancements, and regulatory readiness.

Cross-Functional Partnership

• Partner with Talent Acquisition, Talent Experience, Operations, HR Compliance, and Legal to ensure compliant and efficient onboarding workflows.
• Act as a trusted advisor on compliance-related hiring decisions, balancing risk mitigation with operational needs and candidate experience.
• Create, update and manage related standard operating procedures related to onboarding compliance. Offer subject matter expert sessions to train and act as resource to company.

Key Qualifications & Requirements

• U.S. Compliance Expertise: Deep knowledge and hands-on experience with U.S. employment compliance laws, specifically FCRA, I-9, and E-Verify.
• End-to-End Background Screening: Proven track record in managing the full background check process, including adjudication and making final hiring decisions.
• FCRA Management: Direct experience handling FCRA compliance, including the issuance of pre-adverse and adverse action notices.
• Audit Readiness: Expertise in managing Form I-9 compliance, including reverification processes and preparing for audits.
• Decision-Making Authority: Ability to independently make hire/no-hire decisions based on complex background check results and established compliance guidelines.