Department Human Resources
Location BGC, Taguig
Work Model WFO 100% On-Site
Shift Type EST hours-Night Shifts (should be flexible on some days to adjust timing for any government-mandated processing).
Role Summary:
The HR Specialist is responsible for administering employee compensation and benefits programs, ensuring accurate timekeeping and payroll inputs, and maintaining compliance with Philippine labor laws. This role plays a critical part in ensuring timely and accurate payroll processing, statutory compliance, and positive employee experience related to compensation and benefits.
Education level required:
- Bachelor's degree in human resources, Business Administration, Psychology, or related field.
- 24 years of experience in Compensation & Benefits and timekeeping/payroll administration.
- Strong knowledge of Philippine labor laws and statutory requirements (SSS, PhilHealth, Pag-IBIG, BIR).
- Experience handling payroll systems and timekeeping tools.
- High attention to detail and strong analytical skills.
- Good communication and interpersonal skills.
- Ability to handle confidential information with integrity.
Responsibilities:
Compensation & Benefits Administration
- Administer employee compensation and benefits programs in line with company policies.
- Ensure accurate payroll inputs including salary adjustments, allowances, overtime, incentives, and deductions.
- Manage statutory contributions and compliance including SSS, PhilHealth, Pag-IBIG, and BIR requirements.
- Coordinate with payroll providers to ensure timely and accurate payroll processing.
- Handle benefits enrollment, updates, and employee queries (HMO, insurance, government benefits, leaves).
- Monitor and reconcile government remittances and mandatory reporting.
- Support annual salary review, bonus processing, and benefits renewal activities.
Timekeeping Management
- Monitor and validate employee attendance, work hours, overtime, holiday pay, and leave records.
- Ensure accuracy of timekeeping records prior to payroll cut-off.
- Coordinate with department heads for attendance discrepancies and approvals.
- Maintain leave records and ensure proper documentation.
- Generate timekeeping and payroll-related reports as needed.
Compliance & Reporting
- Ensure compliance with Philippine Labor Code and statutory requirements.
- Prepare government-mandated reports and documentation.
- Support internal and external audits related to payroll and benefits.
- Maintain accurate and confidential employee records.
Employee Support
- Address employee concerns related to payroll, benefits, and timekeeping.
- Provide guidance on company compensation and benefits policies.
- Support HR initiatives and projects assigned.
201 File Management
- Maintain and organize employee 201 files, ensuring all required documents are complete and updated.
- Ensure proper filing of employment contracts, government forms, disciplinary records, and other employment-related documents.
- Safeguard confidentiality and proper documentation in accordance with company policies and data privacy regulations.
Preferred Qualifications:
- Experience in IT industry is an advantage.
- Experience working with HRIS and payroll software.
- Knowledge of end-to-end payroll processing.
Behavioral Attributes:
- Demonstrated commitment and longevity in prior roles.
- Collaborative, team-oriented mindset.
- Ability to perform under pressure and time-bound deadlines.
- Positive, dynamic, and professional attitude.
Why Join IT By Design:
- Competitive pay + performance bonuses
- HMO with dependent coverage
- Free Meal.
- Free Accommodation
- Work-On-Site Allowance
- Shuttle Services
- 13th-month pay, allowances, and government-mandated benefits
- Leadership development & continuous learning programs
- Night differential, holiday pay, and life & pet insurance
- A people-first culture that values innovation, collaboration, and growth
About IT By Design:
Based in New Jersey, IT By Design is a global Managed Services Provider with teams in the U.S., India, and the Philippines. We specialize in 24/7 Helpdesk, NOC, SOC, Cybersecurity, Cloud, and Talent Solutionssupporting MSPs with the people and technology they need to grow.
At ITBD, we are passionate about developing people and building long- term careers in an environment where purpose, innovation, and excellence thrive.
