Human Resources Officer

Key responsibilities

Recruitment and onboarding

• Run end-to-end hiring for machine operators, helpers, forklift operators, maintenance technicians, QC inspectors and office staff.
• Source high-volume plant workers through job fairs, PESO, referrals, local barangays and online job boards.
• Coordinate trade tests and practical assessments with production and maintenance supervisors.
• Process pre-employment requirements (medical exam, NBI/police clearance, government numbers) and run safety-focused onboarding before an employee's first shift.
• Maintain a ready pool of applicants for peak seasons and sudden manpower gaps.

Timekeeping, attendance and payroll support

• Manage biometric timekeeping across shifts, including overtime, night differential, rest-day and holiday work.
• Prepare and validate attendance and payroll inputs before cut-off; resolve discrepancies with supervisors.
• Monitor absenteeism and tardiness by line and shift, and report trends to the HR and Plant Managers.

Compensation, benefits and government compliance

• Administer SSS, PhilHealth and Pag-IBIG enrollment, monthly contributions, loans and benefit claims (sickness, maternity, EC).
• Ensure compliance with the Labor Code and DOLE rules on minimum wage, 13th month pay, service incentive leave, overtime and night differential.
• Prepare DOLE reports and requirements, and support labor inspections.
• Coordinate with accounting on BIR forms (2316, alphalist) as they relate to employees.

Contractors and agency workers

• Oversee manpower agency and contractor compliance with DOLE Department Order 174-17, including their remittances and permits.
• Track contractual and probationary headcount and flag regularization dates on time.

Employee relations and discipline

• Serve as first point of contact for employee concerns on the floor and in the office.
• Handle disciplinary cases following due process (notice to explain, hearing, decision) and keep complete case files.
• Draft and update the Code of Conduct and HR policies; communicate them in Filipino and English.
• Support labor-management council meetings and, where applicable, union relations and CBA administration.

Occupational safety and health support

• Work with the Safety Officer on OSH compliance under RA 11058, including the safety committee, required trainings and incident reporting.
• Keep training records for machine operation, forklift certification, PPE use, fire drills and first aid.
• Coordinate annual physical exams and track fitness-to-work and return-to-work clearances.

Training, performance and engagement

• Organize skills training, cross-training on lines and refresher sessions on safety and quality (e.g., ISO, FSC or food-safety requirements of customers).
• Run the probationary and annual performance evaluation cycle with supervisors.
• Plan engagement activities, recognition programs and the company outing or Christmas party.

HR records and administration

• Maintain complete 201 files and HRIS data in line with the Data Privacy Act.
• Prepare employment contracts, certificates of employment, clearances and final pay within the required timelines.
• Produce monthly HR reports: headcount, turnover, overtime, absenteeism and open positions.