HRIS Development:
- Assist in the design, development, and implementation of the HRIS platform, ensuring it meets HR requirements.
Data Management:
- Maintain and update HRIS databases to ensure data accuracy and integrity.
- Generate reports to support HR decision-making.
HR Automation:
- Identify opportunities for automation and implement solutions to streamline HR processes.
- Maintain and troubleshoot automated workflows within the HRIS platform.
Database Support:
- Manage and optimize HRIS databases, ensuring security and compliance with data protection regulations.
Attendance Management:
- Track, record, and validate employee attendance to ensure accurate records for payroll processing working together with Total Rewards Manager.
User Support and Training:
- Provide technical support and training for HR staff and end-users of the HRIS platform.
- Develop user manuals and address system-related inquiries promptly.
- Record instructional videos and provide training to the employees regarding the development of HRIS
Presentation and Media Support:
- Assist in preparing presentations, editing videos, and creating posters for HR activities.
- Update the organizational chart periodically on the HRIS promptly, company website, and on the office bulletin board with HR Specialist every month.
Additional:
- Research and Development in possible features to be added on the platform
- Collaborate with Department Heads and Leaders to identify the company's system needs and refine processes for a smoother employee experience.
- Conduct scenario-based testing to ensure system usability and reliability.
- Provide assistance with HR-related tasks, both within the system and through external processes.
- Collaborate with IT to ensure data security and backups.
Qualifications:
- Bachelor's Degree in Information Technology, Computer Science, Information Systems, Computer Engineering, or any related IT course
- Additional certifications in HRIS, software development, database management, DevOps, or automation are an advantage
- At least 2–4 years of relevant experience in HRIS, systems development, IT support, software development, or database administration
- Experience working with HR systems, employee databases, attendance systems, or workflow automation is preferred
- Experience collaborating with HR teams and non-technical users is an advantage
- Proficient in PHP and Vue.js
- Basic to intermediate knowledge in SQL and database management
- Experience with HTML, CSS, and JavaScript is an advantage, especially for newsletter creation, UI improvements, and internal communications
- Familiarity with HRIS platforms, employee management systems, and workflow automation
- Knowledge of database structures, system integration, and reporting tools
- Exposure to or familiarity with DevOps practices, deployment processes, version control, and system maintenance
- Understanding of data privacy, cybersecurity, and backup procedures
- Experience troubleshooting technical and system-related issues
- Proficient in Microsoft Office, Google Workspace, and reporting tools
- Capable of maintaining and improving HRIS features and workflows
- Able to support attendance monitoring and payroll-related data accuracy
- Experience conducting testing, debugging, and scenario-based system validation
- Can collaborate with IT and department leaders to improve employee experience through technology
- Knowledgeable in system documentation, user support, and technical training
- Strong communication and interpersonal skills
- Ability to explain technical concepts to non-technical employees
- Experience creating user manuals, recording instructional videos, and conducting system training sessions
- Able to assist in presentations, posters, newsletters, and HR-related media materials
- Analytical and detail-oriented
- Strong problem-solving and troubleshooting skills
- Organized and capable of handling confidential employee information
- Proactive in identifying automation and process improvement opportunities
- Team player with strong collaboration skills
- Adaptable and willing to learn new technologies and HR processes
- Experience in HR operations or employee systems is an advantage
- Familiarity with employee lifecycle processes such as onboarding, attendance, evaluations, and payroll integration
- Experience with organizational chart management and employee portals is a plus
- Knowledge of system deployment, maintenance, and continuous improvement processes is preferred
- Willing to work onsite and coordinate with multiple departments
- Able to manage multiple projects and deadlines efficiently
- Passionate about improving employee experience through technology and innovation
