Human Resources Generalist

JOB SCOPE:

The HR Generalist provides day-to-day administrative and operational support to the Human Resources function of the hotel and executive lounges.

The position assists in the implementation of HR policies, procedures, and programs, maintains accurate employee records, supports recruitment and onboarding activities, coordinates employee documentation and HR transactions, and provides responsive HR assistance to employees and operating departments.

The HR Generalist works under the direction and supervision of the Senior HR Manager and working closely with the HR Manager of Clark. The position is expected to maintain strict confidentiality in handling employee information and HR records.

HR Records & Documentation

• Serve as the initial point of contact for routine employee HR inquiries.
• Provide employees with information regarding established HR procedures, forms, and requirement.
• Assist employees with routing HR transactions & documentations.
• Receive employee concerns and refer matters requiring management review to the Senior HR Manager.
• Supports Senior HR Manager on all aspects of employee services including processing of Appointment, Resignation, Exit interview, Probation, Performance Review and Confirmation.
• Ensures that HR information that needs to be communicated to staff is communicated appropriately, while maintaining confidentiality where required
• Administrate and coordinate with employee on the application for Airport Pass Security, ATM cards and other related matters before and during their employment
• Coordinates all aspects of the Immigration process for expatriate staffs and their families and/or foreign students

Recruitment, Selection and On-boarding (all PH supervisor below recruitment)

• Assist in posting job vacancies and sourcing candidates through approved channels.
• Receive and screen applications based on established qualifications
• Coordinate interview schedules with applicants and hiring managers.
• Assist in preparing recruitment documents and candidate records
• Coordinate pre-employment requirements of selected candidates.
• Prepare on-boarding documents and assist in the On-Boarding (NJOY) Program
• Maintain an updated recruitment and vacancy tracker
• Follow up on pending recruitment requirements as directed by Senior HR Manager.

ATTENDANCE & LEAVE ADMINISTRATION

• Monitor and maintain employee attendance & leave records
• Receive and process leave applications concerns and other routine attendance -related documents
• Coordinate to all supervisors, in updating the rostering report and attendance discrepancies
• Prepare attendance related reports for review by the Senior HR Manager
• Ensure that the timekeeping is correct− schedule, overtime, undertime, leave and all the important details are recorded in the system.
• Escalate unusual or recurring attendance concerns to the Senior HR Manager.

LEARNING & DEVELOPMENT SUPPORT

• Assist and monitor training for all staff, schedule and coordinate it with regional and Global L&D
• Maintain employee training records.
• Prepare training schedules, attendance sheets, materials and other documentation.
• Register newly hires employee in PPG think.
• Monitor staff target HR in training and PPg think
• Inform staff about the training path and mandatory training
• Monthly submission of L&D report
• Partner with the various stakeholders in each department to track learning initiatives and prioritize learning development projects.
• Submission of monthly training report to L&D Department (pictures and attendances)
• Support employee development activities as directed by the Sr. HR Manager

COMPENSATION & BENEFITS ADMINISTRATION SUPPORT

• Assist in the preparation and processing of approved employee compensation and benefit-related documents. For Non-Confidential employees.
• Coordinate employee requirements for government-mandated benefits
• Assist employees with routing inquiries regarding benefits & HR Procedures
• Prepare reports or information requested by the Sr. HR Manager
• Answer employees inquiries on statutory requirements and contributions ( SSS, HDMF, PHILHEALTH * BIR)
• Does not independently determine, recommend, approve or disclose employee salary information or compensation decisions

EMPLOYEE RECORDS AND HR ADMINISTRATION

• Maintain and update employee 201 file and other HR Records
• Ensure employee documents are complete, properly filed and readily retrievable.
• Prepare routing HR documents, certifications, letters, forms and other correspondence as authorized.
• Maintain employee master lists and organizational records
• Assist in updating HR Databases and trackers
• Create and distribute internal communications regarding status changes, benefits, or company policies
• Process PR request (other staff welfare) – accommodation, air fare, rental, uniform, office supplies
• Prepare monthly staff reports for submission to HQ office and HR Manager
• Inform respective department to update information in the HR System in relations to ny changes in employee data such as Address, Telephone Number, Movements.

EMPLOYEE ENGAGEMENT & HR ACTIVITIES

• Assists in coordinating special employee's events such as Monthly Staff Birthday celebration, Staff Christmas Party, Team building or other related events
• Coordinates and distributes awards and certificates as part of employee recognition program
• Prepare announcements and communications approved by management
• Promote a positive and professional employee experience by practicing the Core Values and Guiding Principle of PPG.

OTHER HR SUPPORT

• Provide general administrative assistance to the Human Resources Department.
• Assist in HR Projects and initiatives assigned by the Senior HR Manager
• Suggest improvements to routing HR Processes when appropriate
• Perform other related duties within the scope of the position assigned.