Role: HR Coordinator
Contract: Part-time Remote Contractor (80-100 hours monthly)
Business Hours: Monday through Friday, between 8 AM and 5 PM EST
Rate: $8 - $10 USD hourly / $640 - $800 monthly for 80 hours (Salary is negotiable depending on experience and location)
Availability to Start: Immediately
Company Profile
This established Maryland-based mental health and rehabilitation center specializes in delivering compassionate, patient-centered care for individuals seeking support with psychiatric conditions, substance abuse recovery, and physical rehabilitation. With a strong focus on personalized treatment, the center provides services in psychiatric rehabilitation, substance abuse programs, sports therapy, and medication-assisted treatment.
What You'll Do
As an HR Coordinator, you will be responsible for overseeing essential HR procedures, policy administration, and daily operational support. You are a committed, approachable, and detail-oriented professional who serves as a trusted, neutral resource for both staff and leadership while supporting recruitment, onboarding, record-keeping, and performance tracking. The primary objective of this role is to support organizational success by maintaining strong HR systems, ensuring legal and regulatory compliance, and providing compassionate, high-quality guidance to employees and managers across the practice. Responsibilities include, but are not limited to:
Recruitment & Onboarding Support
- Talent Acquisition: Prepare job descriptions, post vacancy ads, and actively assist in candidate recruitment and pre-screening.
- Onboarding Plans: Create and implement structured onboarding plans to ensure smooth integration for new practice hires.
Employee Records, Compliance & Administration
- Record Maintenance: Maintain accurate, up-to-date employee records (attendance, EEO data, and documentation) in accordance with US Labor Law requirements.
- HR Compliance & Invoicing: Review employment conditions to ensure compliance with US Labor Law Policies.
- Administrative Support: Support the Chief Operations Director with day-to-day operations and general HR administration.
- Invoice Management: Responsible for ensuring all Employee, Contractor, and Vendor invoices are reviewed, processed, and paid accurately and on time.
Employee Relations & Performance Management
- Disciplinary & Grievances: Support the management of workplace disciplinary actions, employee conflicts, and grievance procedures.
- Performance Reviews: Assist in executing performance management processes and training tracking.
- Employee Support: Act as an approachable, neutral liaison for staff members, providing clear guidance on HR policies and procedures.
What You Should Have
Must-haves:
- At least 1 year of direct experience in U.S. Human Resources, supporting U.S.-based companies with practical knowledge of U.S. labor laws, employment regulations, and standardized disciplinary/grievance procedures.
- Minimum 1 year of experience supporting a U.S.company in a remote capacity.
- Strong familiarity with foundational HR functions, including U.S. recruitment and benefits/compensation administration.
- Proven track record of experience with employee onboarding and performance management.
- Solid understanding and practical knowledge of U.S. labor laws, employment regulations, and legal compliance standards.
- Practical experience in assisting with performance management processes, tracking employee evaluations, and coordinating development plans.
- Knowledge and execution of standardized workplace disciplinary processes, conflict resolution, and employee grievance procedures.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook).
- Hands-on experience or familiarity with HRIS/Payroll platforms (such as Rippling, ADP, Gusto, etc.).
- Demonstrates exceptional written and verbal English communication, paired with strong interpersonal skills.
- Combines empathy, diplomacy, and approachability with high ethical standards and proven reliability.
- Strong organizational ability, decision-making aptitude, and time-management skills.
Technology Specifications:
- Minimum 100 Mbps Internet Speed
- Windows 11 or macOS 15 Sequoia
- Minimum Intel i5 8th gen with 8GB of RAM or Apple M1 chip with 8GB of RAM
- Webcam and Headset
- Designated Office Space in your Home
Nice-to-haves:
- Certificates or an Associate's Degree in HR or related fields.
- Prior experience implementing ATS and HRIS would be helpful.
- Prior experience working in healthcare, behavioral health, or clinical practice environments.
Who You Are
We hope you are someone who:
- Is welcoming, neutral, and compassionate when interacting with staff and management.
- Handles sensitive employee situations, performance discussions, and internal concerns with fairness, tact, and objectivity.
- Maintains strict confidentiality when handling personnel files, compliance documentation, and workplace grievances.
- Communicates clearly and professionally in written and verbal English, including job descriptions, onboarding materials, and policy updates.
- Is proactive and detail-oriented, with strong critical-thinking skills and the ability to balance administrative priorities while supporting leadership and HR operations.
