Human Resources Assistant

Position Summary

The HR Assistant will support the Human Resources team in post-onboarding activities, employee records management, employee relations, and company events. The role will focus on maintaining accurate HR databases, coordinating employee engagement initiatives, managing digital and physical documentation, and providing general administrative support to ensure the smooth and efficient delivery of HR operations.

Roles and Responsibilities

1. Post-Onboarding & Employee Monitoring

• Coordinate and monitor post-onboarding activities, including 3rd- and 5th-month employee evaluations and follow-ups.
• Track employee progress and coordinate with employees and department heads to ensure timely completion of required assessments and documentation.
• Maintain and update employee records and monitoring trackers.

2. HR Database Management & Monitoring

• Encode, update, and maintain accurate employee information in HR databases, masterlists, and monitoring files.
• Monitor the completeness and accuracy of employee records and follow up on pending updates.
• Assist in generating HR reports and maintaining organized employee data.

3. Employee Relations & Events

• Coordinate employee engagement activities, internal events, and company celebrations.
• Assist in planning, organizing, and implementing employee relations initiatives and activities.
• Prepare event materials, announcements, attendance lists, and other logistical requirements.
• Coordinate with employees, internal teams, and external suppliers to ensure the smooth execution of activities.

4. HR Documentation & Filing

• Organize, file, and maintain employee documents in both digital and physical formats.
• Ensure HR records are properly labeled, accessible, confidential, and updated.
• Assist in preparing, scanning, printing, and filing HR forms, letters, and other documents.
• Support document retrieval and ensure proper records management.

5. General HR Administrative Support

• Provide administrative and clerical assistance to the Human Resources team.
• Assist with data encoding, document preparation, meeting coordination, and other day-to-day HR tasks.
• Perform other HR-related duties and responsibilities as assigned.

Qualifications

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.
• Open to fresh graduates; internship experience in HR or administration is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Good communication, interpersonal, and coordination skills.
• Strong organizational and time-management skills, with keen attention to detail.
• Willing to handle administrative tasks, database encoding, and documentation.
• Proactive, dependable, adaptable, and able to follow instructions.
• Demonstrates professionalism and discretion when handling confidential employee information.
• Willing to work on-site from Monday to Friday in Greenhills, San Juan City.
• Willing to accept fixed-term of 6 months - 1 year.

Preferred Competencies

• Employee engagement and event coordination
• Data encoding and records management
• Administrative and organizational skills
• Attention to detail and accuracy
• Teamwork and interpersonal communication
• Initiative and willingness to learn