Human Resources Administrator

Job Title: Recruiting Coordinator

Work Mode: Hybrid – minimum 3 days/week onsite

Location (City, State, Country): Quezon City, Philippines

Working Hours / Time Zone: Local time zone

Hire Type: Contract

Contract Duration: 6 months

tart Date: ASAP

Full-time / Part-time (Hours per week): Full-time (40 hours per week)

BYOD – candidate will use their own device.

Role Summary / Project Description

:The Recruiting Coordinator will support the Global Talent Acquisition organization by managing administrative and operational activities throughout the hiring and onboarding lifecycle. The role will coordinate pre-boarding and onboarding activities, manage employment documentation, track pre-employment requirements, and act as a key point of contact for recruiters and stakeholders. The position requires strong organization, attention to detail, follow-through, and the ability to manage multiple activities in a highly matrixed environment

.Key Responsibilities (Day-to-Day)

• :Coordinate end-to-end pre-boarding and onboarding activities from offer acceptance through the new hire's first day
• .Prepare and manage employment documentation, including employment contracts, ensuring accuracy, compliance, and timely completion
• .Initiate and monitor background screening, medical examinations, and other pre-employment requirements
• .Track outstanding onboarding items and proactively resolve issues that could impact start dates
• .Serve as a primary coordination point for recruiters and key stakeholders, providing regular updates on onboarding readiness
• .Support a positive candidate and new-hire experience throughout the hiring journey
• .Utilize Applicant Tracking Systems and other HR/recruiting systems to maintain accurate information and generate reports
• .Strong communication and stakeholder coordinatio
• nAdaptability and openness to coachin

gRole Requirement

• sAt least two years of experience in Human Resources or Talent Acquisition Administration or Operations
• .Focused on delivering in an administrative function with the highest level of attention to detail, quality, integrity, and sense of urgency
• .Proven organizational and prioritization skills with the confidence to follow up and follow through. You must have impeccable time management skills and be able to manage multiple activities at a given time
• .Comfortable navigating through systems and technology with at least intermediate skills in Microsoft Office suite. Proficiency and interest in generating and putting together reports will be an advantage
• .Competent and thrives in a highly matrixed environment and embraces coaching culture
• .Demonstrates maturity of thinking, proven analytical, and problem-solving skills

.Mandatory Technical Skills

• :2+ years of experience in HR, Talent Acquisition Administration, Recruiting Coordination, or HR Operations
• .Experience with HR/recruiting systems and Applicant Tracking Systems
• .Intermediate Microsoft Office skills
• .Strong administrative and documentation skills
• .Ability to manage multiple activities and priorities simultaneously

.Desired / Nice-to-Have Skills

• :Experience generating and compiling reports
• .Background in Talent Acquisition Operations or onboarding
• .Experience working in a highly matrixed organization
• .Experience coordinating background checks and medical/pre-employment requirements
• .Tools / Technologies Required
• :Applicant Tracking System (ATS
• )Microsoft Office Suit
• eHR / onboarding system

sCritical Soft Skills

• :High attention to detai
• lStrong organizational and prioritization skill
• sExcellent time managemen
• tStrong follow-up and follow-throug
• hAnalytical and problem-solving skill
• sSense of urgenc
• yIntegrity and maturit
• yAbility to work effectively in a matrixed environmen