The HR and Admin Assistant is responsible for providing day-to-day administrative and HR support to ensure smooth and efficient operations. The role includes handling employee documentation, assisting in recruitment processes, supporting HR programs, maintaining office supplies and facilities, and coordinating with employees and external partners.
Key Responsibilities:
Human Resources Support
- Assist in the end-to-end recruitment process, including job posting, screening resumes, scheduling interviews, and conducting initial assessments.
- Prepare, organize, and maintain employee records, contracts, and HR-related documents.
- Support the onboarding and offboarding process (pre-employment requirements, orientation scheduling, exit clearance, etc.).
- Monitor attendance, leaves, and assist in preparing payroll-related data.
- Support the implementation of HR policies, programs, and employee engagement activities.
- Assist in processing government-mandated benefits (SSS, PhilHealth, Pag-IBIG) and other employee-related transactions.
- Maintain confidentiality of all HR-related information.
Administrative Support
- Manage office supplies inventory; ensure timely replenishment and maintain proper documentation.
- Handle office maintenance and coordination with suppliers, contractors, and service providers.
- Assist with documentation such as memos, announcements, minutes of meetings, and internal communications.
- Manage booking arrangements (meetings, company events, travel, accommodations).
- Support logistics during company programs, trainings, and events.
- Ensure the cleanliness, safety, and functionality of the office environment.
Qualifications
- Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.
- At least 1 year of experience in HR or administrative work (fresh graduates may also be considered).
- Knowledge of HR processes and local labor laws is an advantage.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficient in MS Office or Google Workspace tools.
- Detail-oriented, reliable, and able to handle confidential information.
Key Competencies
- Multitasking and prioritization
- Problem-solving
- Teamwork and collaboration
- Professionalism and integrity
- Customer service orientation
