HSEQ and Contracts Support

About the Role

We have partnered with a leading Australian company specializing in a full range of fire services, including

design, installation, commissioning, maintenance, and testing of fire protection systems. As HSEQ & Contracts Support, you will play a critical role in ensuring that it meets the Principal Contractor obligations under Australian WHS legislation entirely through remote compliance management.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie in having clarity and conviction in purpose.

What you'll be working on:

Principal Contractor HSEQ Management (Remote)

Develop and maintain project-specific HSEQ documentation, including:

WHS Management Plans

Site-specific risk assessments

Construction Safety Management Plans (where required)

Emergency response and escalation procedures

Ensure all Principal Contractor duties are met through documented controls, approvals, and verification

processes

Establish remote verification methods such as photos, videos, checklists, and sign-offs to confirm site controls

Project Compliance & Contract Review

Review contracts, scopes, and client specifications to identify compliance obligations

Translate requirements into enforceable procedures, checklists, and documentation

Maintain digital project compliance registers and evidence packs

Ensure all documentation is approved, current, and accessible prior to work commencement

Subcontractor Compliance & Control

Prequalify subcontractors against Principal Contractor compliance standards

Review and approve SWMS, risk assessments, licences, insurances, and competencies

Control site access through documentation approval and induction completion

Reject or suspend subcontractors who fail to meet compliance requirements

Remote Site Verification & Oversight

Implement and manage remote site verification processes, including:

Photo and video evidence

Digital site checklists

Supervisor sign-offs

Subcontractor declarations

Review compliance evidence and follow up deficiencies

Escalate high-risk issues to management immediately

Incident, Risk & Non-Conformance Management

Manage incident and near-miss reporting remotely

Lead investigations using interviews, documentation review, and digital evidence

Maintain risk registers, hazard logs, and corrective action trackers

Ensure notifiable incidents are escalated and reported correctly

Contract Administration & Risk Management

Manage contract documentation, variations, and compliance obligations

Track contractual safety, quality, and reporting requirements

Identify and escalate contractual risks impacting Principal Contractor obligations

Support project teams with compliance-focused contract interpretation

Client, Audit & Regulatory Interface

Act as the remote compliance contact for clients, auditors, and regulators

Prepare and submit compliance documentation and audit evidence

Coordinate audit responses and information requests

Maintain audit-ready records at all times

Training, Inductions & Communication

Coordinate remote inductions and project briefings

Maintain digital training and competency records

Issue safety alerts, toolbox talks, and compliance updates

Reinforce Principal Contractor compliance expectations across all parties

Reporting & Continuous Improvement

Provide regular HSEQ and contract compliance reports to management

Track trends in incidents, non-conformances, and subcontractor performance

Recommend improvements to remote compliance and verification processes

Capture lessons learned and embed improvements into future projects

What we're looking for:

Background or experience in HSEQ, safety compliance, contract administration, or documentation

control

Experience supporting Australian clients or projects is highly preferred

Effective written and verbal communication for both internal and external stakeholders for handling

reports, audits, and compliance correspondence

Proactive mindset in maintaining accurate, up-to-date records and documentation and evidence based

decision making skills.

High attention to detail with strong skills in documentation control, version management, and record

keeping

Confidence in following up, enforcing compliance requirements, and escalating risks when needed

Comfortable using digital systems and tools for document management, verification, reporting, and

tracking

Highly organised, process-driven, and able to manage high-volume documentation and compliance

workflows

Preferred Skills:

Working knowledge of Australian WHS regulations and Principal Contractor requirements

Background or experience in HSEQ (Health, Safety, Environment, Quality) roles

Safety Officer training or certifications

Experience in the fire protection, safety, construction, or compliance-related industries

Willing to work as soon as possible

Job Type: Full-time, Day Shift

Onsite (Iloilo Office): Bldg. 2, 2nd Floor of Nelly Garden, Jaro, Iloilo City

Hybrid (Makati Office): 9th Floor, Room 901 Vicente Madrigal Bldg. Ayala Ave. Makati City