Process daily requests for employee ID numbers sent thru email and Lotus Notes On-Line Services for Division Offices and Plants SMG wide.
Confirm receipt of documents received whether hard copy or scanned attachments via email.
Inform clients of lacking data/employee details from received documents
Special attention to new employees without SSS number yet, informed respective HR AIC, employee will not be hired yet pending submission of the vital requirement.
Special attention to companies with specific instructions of non-payroll inclusion unless with submitted bank details, no salary to be processed via check payment.
Daily processing of master data updates in SAP HR
Hiring/ Rehire Former Employee/Separate/Rehire
Additional Personnel Data
Change in Personal Information
Change in Compensation Package
Change in EE Classification
Organizational Reassignment
Developmental/Special Assignment
Internal Transfer In/Internal Transfer Out - SMB sites
CBA/SRP/Structural Adjustment - Special Cases of SRP and Implementation of Structural Adjustments for Non-Regular employees
MIIT and Inter-Company Transfers
Separation with & without Benefits
Expatriation - International Assignment
Repatriation - revert back from International Assignment
Extension/Renewal of Contract - Temporary & Consultants
End of Contract - Temporary & Consultants
Implement changes as specified in the approved Table of Organization (TO).
Update new organizational units
Position titles based on TO and BPA submitted
Assignment of cost centers
Assignment of Reporting Structure
Send out notifications to respective HR for expiring temporary employees 1 month before their End of Contract takes effect.
Implement changes in employee profiles based on submitted forms and MEP
Process daily requests for creation of position titles for both Division HR Clients and Plant HR of their corresponding subsidiaries.
Implement requests for creation of new cost centers thru SMITS
Upon creation of new cost centers from SMITS, update cost centers of affected employees, both Division Offices and Plant sites.
Update dependents data upon request of HR for HMO purposes
Updates Tax Exemption Unit based on submitted BIR Stamped documents.
Assist clients at Plant level with inquiries regarding master data.
Provide system support to Plant HR counter parts which does not require technical support.
For SAP queries beyond access and knowledge, forward inquiries/requests to SMITS IT Group.
Forward to SMIT IT Group, details that are not yet existing in SAP HR but needs to be created in relation to updates of employee details and company trainings.
In rare cases but with authorization from HR Head/Manager, perform updates in lieu of Plant HR due to technical problems at Plant sites, or Plant master data user is on leave and payroll cannot proceed due to a pending master data update.
Upon request of clients, perform data clean-up from organizational updates to employee movements.
Generate Monthly Manpower Reports - SMG Wide
Generate Monthly Manpower Adjustments Reports per business with corresponding employee movements
Generate Monthly Manpower Turnover Report per business with corresponding employee movements.
