HR Specialist/Assistant

The HR Assistant / HR Officer supports the Human Resources department in daily administrative and operational tasks, particularly in recruitment, employee records management, payroll support, and compliance with Philippine labor laws. In a construction setting, the role also involves coordinating with project sites, handling field employees, and assisting with workforce deployment.

Key Responsibilities

• Recruitment & Staffing
• Assist in sourcing, screening, and scheduling applicants (skilled workers, engineers, project staff)
• Coordinate with project managers regarding manpower requirements
• Prepare employment documents (contracts, job offers, onboarding forms)
• Help facilitate pre-employment requirements (medical exams, NBI clearance, etc.)
• Employee Records & Documentation
• Maintain and update 201 files (employee records)
• Monitor employment status (project-based, probationary, regular)
• Ensure proper documentation for site deployment and transfers
• Handle timekeeping records from project sites
• Payroll & Benefits Support
• Assist in payroll preparation (timesheets, attendance, overtime, allowances)
• Coordinate with accounting for salary processing
• Help administer government-mandated benefits:
• Social Security System (SSS)
• PhilHealth
• Pag-IBIG Fund
• Track employee loans, contributions, and deductions
• Employee Relations
• Assist in handling employee concerns and grievances
• Support implementation of company policies and disciplinary procedures
• Help organize employee engagement activities (safety meetings, toolbox talks, events)
• Compliance & Labor Law Support
• Ensure HR processes comply with Philippine Labor Code
• Help prepare reports for government agencies (DOLE compliance, etc.)
• Assist during audits and inspections
• Site Coordination
• Coordinate HR needs with project sites (attendance, deployment, disciplinary actions)
• Visit construction sites when necessary to assist employees and supervisors
• Monitor manpower deployment across multiple projects
  
  

Qualifications (Philippines Context)

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or related field
• 1–2 years HR or admin experience (construction industry experience is an advantage)
• Knowledge of Philippine labor laws and HR practices
• Strong organizational and communication skills
• Proficient in MS Office (especially Excel for payroll and tracking)
• Willing to travel to project sites
  
  

Key Skills

• Attention to detail (especially for payroll and records)
• Time management and multitasking
• Interpersonal skills (dealing with workers and management)
• Confidentiality and professionalism