HR Services Analyst

The HR Shared Services Specialist is responsible for delivering end-to-end employee lifecycle services within the HR Shared Services Center (HRSS). This role manages onboarding, employee movements, data administration, employee support, and offboarding activities while ensuring compliance with company policies, labor regulations, and service-level standards. The position plays a key role in providing efficient, accurate, and employee-centric HR services while driving process standardization, continuous improvement, and operational excellence.

1. Employee Onboarding & Probation Management

• Manage end-to-end onboarding activities, including validation of offer details, employment contract administration, HR system setup, and document verification.
• Coordinate pre-boarding and first-day requirements such as medical examinations, onboarding documentation, and system access arrangements.
• Administer probation-related processes, including tracking, confirmation reminders, and employment regularization.
• Ensure all onboarding and probation activities comply with company policies and local labor regulations.

2. Employee Changes & HR Administration

• Process employee job changes, organizational updates, promotions, transfers, and inter-company movements.
• Prepare and maintain employment contract amendments and related documentation.
• Support employees with employment-related administrative services, including payroll banking information setup and maintenance.
• Ensure HR transactions are completed accurately and within established service-level agreements.

3. Employee Data & Records Management

• Maintain and update employee master data within HR systems, ensuring accuracy and completeness.
• Manage employee personnel records, both electronic and physical, in accordance with record retention and compliance requirements.
• Conduct regular data validation and quality audits to ensure data integrity and support reporting accuracy.
• Maintain audit-ready records and documentation at all times.

4. Employee Support & HR Services

• Serve as a key point of contact for employee inquiries related to onboarding, employment administration, and offboarding.
• Prepare and issue employment-related documents, including certificates, verification letters, and employment confirmations.
• Ensure all employee requests and document services are handled accurately, timely, and in accordance with approval requirements.
• Deliver a positive employee experience through responsive and customer-focused HR support.

5. Offboarding & Post-Employment Administration

• Manage end-to-end employee separation processes, including documentation, HR system updates, and stakeholder coordination.
• Coordinate final pay processing, benefits termination, bank information validation, and system access deactivation.
• Ensure all offboarding activities comply with company policies, internal controls, and local labor regulations.
• Maintain accurate records and documentation related to employee separations.

6. New Hire Orientation & Training Coordination

• Coordinate new hire orientation programs and onboarding training activities.
• Manage training logistics, enrollment processes, and training records within HR systems.
• Maintain accurate onboarding and training documentation for reporting, compliance, and audit purposes.
• Support initiatives that enhance the effectiveness of onboarding and employee integration.

WHAT WE NEED:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• With at least three (3) years of experience in employee lifecycle management within a manufacturing environment.
• Experience in an HR Shared Services organization and supporting multinational or multi-country HR operations is preferred. Proficient in HR systems such as Workday, SAP, or SuccessFactors, with a strong understanding of HR processes, data management, and compliance requirements.
• Demonstrates a process-oriented mindset, strong attention to detail, commitment to data accuracy, risk awareness, and the ability to deliver high-quality HR services in a fast-paced environment.