HR & Recruiting Coordinator
Job Type: Full-Time
Work Hours: Monday to Friday, 9:00 AM to 5:30 PM Central Time, with a 30-minute break
Salary: $1,400 per month
Job Overview:
We are seeking a highly organized and detail-oriented HR & Recruiting Coordinator to support corporate and community hiring from job posting and candidate coordination through onboarding and employment-record follow-up. The ideal candidate will have hands-on experience with ATS platforms and job boards, strong communication and administrative skills, and the ability to manage multiple openings and stakeholders while maintaining accurate recruiting data and a positive candidate experience. This role will also support recruiting dashboards, background checks, onboarding processes, HR reporting, and the identification of staffing risks and compliance follow-ups.
Key Responsibilities:
- Recruiting Systems & Job Postings
- Manage approved job postings and user access in Indeed, Glassdoor, Jobvite, Monday.com, and other assigned systems.
- Create, update, audit, sponsor, and close postings while monitoring budget, branding, pay-transparency language, and accuracy.
- Maintain career-site content and coordinate approved social media recruiting campaigns.
- Assist community leaders with ATS questions, automated sourcing, candidate messaging, and hard-to-fill openings.
- Submit monthly Indeed community allocations or other approved recruiting-cost reports to Accounting.
- Candidate Coordination & Experience
- Review resumes against approved job requirements, organize qualified applicants, and schedule interviews for recruiters and hiring leaders.
- Coordinate candidate communications, interview reminders, recruiting campaigns, and timely professional rejection notices.
- Track candidate pipeline status, offer acceptance and decline reasons, and new-hire start dates.
- Monitor Indeed and Glassdoor reviews, respond when authorized, and escalate recurring themes to HR leadership.
- Hiring, Onboarding & Employment Records
- Coordinate corporate onboarding schedules and maintain onboarding checklists for corporate and community leadership hires.
- Maintain signed offer-letter and employment-agreement folders and track required employee-file documents.
- Initiate approved background checks, track clearance status, and file results in accordance with company privacy and retention practices.
- Track I-9 completion and re-verification reminders without independently determining work authorization.
- Coordinate onboarding materials, welcome items, and 30/60/90-day check-ins for new leaders.
- Recruiting Analytics & Staffing Risk
- Maintain leadership vacancy and weekly recruiting dashboards by community, region, role, and recruiter.
- Track time-to-fill, pipeline activity, turnover trends, agency usage, overtime, and chronic staffing instability.
- Monitor communities with high agency usage, excessive overtime, or difficult vacancies and coordinate support calls with recruiters and regional leaders.
- Send weekly recruiting-update reminders and follow up on missing information.
- HR Programs & Compliance Administration
- Maintain the approved job-description library and support wage requests and market-comparison research using approved tools and sources.
- Track required license or certification verification for applicable roles and mandatory training completion.
- Track assigned employee-relations requests, unemployment-response deadlines, or workers compensation administrative follow-up and escalate to HR.
- Administer assigned recognition programs, service awards, name tags, swag orders, and company-event logistics.
- Support HR and recruiting reporting requests and maintain accurate records with appropriate confidentiality.
Qualifications:
- Two or more years of recruiting coordination, HR administration, talent acquisition support, or high-volume scheduling experience.
- Hands-on experience with an ATS and job boards; Indeed, Glassdoor, Jobvite, and Monday.com experience is strongly preferred.
- Working knowledge of candidate communications, offer and onboarding workflows, background-check coordination, and confidential record handling.
- Strong spreadsheet, dashboard, reporting, and data-quality skills.
- Excellent written and spoken English; experience supporting multiple locations or senior living/healthcare hiring is preferred.
Core Competencies:
- Candidate-focused communication and responsiveness.
- Strong organization across many simultaneous openings and stakeholders.
- Accurate reporting, documentation, and system administration.
- Sound confidentiality and escalation judgment.
- Ability to spot staffing patterns and turn data into clear follow-up actions.
Success Measures :
- Job postings and candidate communications are accurate, timely, and on brand.
- Recruiting dashboards and vacancy trackers are current and useful to leaders.
- Interviews, background checks, offer records, and onboarding tasks move forward without preventable delays.
- Candidate rejection notices and follow-up communications are completed professionally and on time.
- Staffing risks and overdue compliance items are escalated promptly.
Role Scope:This role provides coordination and administrative support. Recruiters, hiring managers, HR leaders, and legal counsel retain responsibility for selection decisions, compensation approvals, employee-relations decisions, and legal compliance determinations.
Note: An NBI or police clearance will be required upon acceptance of the job offer.
