The HR Officer – Compensation & Benefits is responsible for supporting HR operations with a focus on compensation, benefits administration, payroll coordination, and employee records management. The role ensures the accuracy of HR data, supports employee lifecycle processes, and assists in the administration of employee benefits and HR documentation. The position contributes to the efficient and compliant operation of HR processes while providing administrative and operational support to the HR team.
Employee Records Management
- Maintain accurate, complete, and up-to-date employee records and HR databases.
- Process employee lifecycle changes such as promotions, salary adjustments, transfers, and terminations.
- Ensure proper documentation and filing of employee records in compliance with internal policies and regulatory requirements.
- Coordinate with relevant departments to ensure employee data is accurate across HR systems.
- Support regular audits of employee records to maintain data integrity and completeness.
Compensation & Benefits Administration
- Assist in administering employee compensation and benefits programs in accordance with company policies.
- Support the enrollment, updates, and maintenance of employee benefits records.
- Respond to employee inquiries regarding compensation, benefits, and HR policies.
- Coordinate with external providers (e.g., HMO, insurance, and other benefits providers) for employee enrollment, updates, and concerns.
- Support the monitoring and reconciliation of benefits-related records and documentation.
Payroll Support and Coordination
- Assist in preparing and validating payroll inputs such as attendance records, leave data, allowances, and deductions.
- Coordinate with payroll administrators to ensure the accuracy and timely processing of payroll.
- Help maintain payroll-related records and documentation.
- Support payroll-related employee inquiries and basic troubleshooting of payroll concerns.
HR Documentation and Compliance
- Assist in preparing HR-related documents such as employment contracts, employee notices, and HR forms.
- Ensure proper filing and maintenance of HR documentation.
- Support compliance with company policies and relevant labor regulations through accurate documentation practices.
- Maintain organized digital and physical HR files.
Data Management and Reporting
- Perform HR data entry and maintain internal HR trackers and systems.
- Assist in generating basic HR reports related to headcount, employee movements, benefits usage, and other HR metrics.
- Support the HR team in preparing data and reports required for internal reviews or audits.
Employee Lifecycle Support
- Assist with onboarding processes, including preparing documentation and coordinating new hire requirements.
- Support offboarding processes such as documentation preparation and coordination with relevant departments.
- Help ensure smooth transitions during employee onboarding, internal transfers, and separations.
General HR Operations Support
- Provide administrative and operational support to the HR team on day-to-day activities.
- Assist in HR projects and initiatives, including process improvements and HR system updates.
- Contribute to maintaining efficient HR processes and improving HR documentation and workflows.
