Job Summary
- Handle and provide technical support in the implementation of various HRU programs and services such as:
- Recruitment and placement
- Attendance and timekeeping
- Payroll and benefits administration
- Human resource information system
- Provide technical assistance on special projects of the unit for HRU services improvement.
ACCOUNTABILITY STATEMENTS
- Timely recommendation and endorsement of qualified applicants for hiring.
- Timely and accurate salary and benefits administration.
- Efficient attendance and timekeeping management of staff.
- Maintain accurate and up to date staff information.
Duties And Responsibilities
I. Recruitment, Placement and Separation
- Provide sourcing and staffing services of regular employees and partners.
- Conduct selection and pre-screening of prospective Centre staff and partners, pre-employment requirements, contracting and employment documentation.
- Coordinate and schedule interviews/panel interviews of candidate with the requisitioning office/unit.
- Process documentary requirements of separating staff and partners.
- Exit Questionnaire
- Clearance processing
- Quitclaim and Waiver Form
- Other relevant document
II. Attendance and Timekeeping
- Ensure implementation of attendance and timekeeping policies of the Centre.
- Manage and maintain the timekeeping system/software of the Centre.
- Ensure that timely addition/deletion of all incoming/outgoing Centre staff and partners from the timekeeping system, which includes scanning of fingerprints in the system.
- Generate monthly Daily Time Record (DTR) of staff for monitoring of absences, tardiness, undertime and leave without pay for appropriate action.
- Provide office managers/unit heads with monthly attendance report and inform supervisors of offenses, if any, which may be used also to rate staffs Adherence to Organizational Values.
- Prepare communication to the payroll officer and FAMO Manager for salary deduction of staff, who have exhausted leave credits.
- Monitor compliance of staff with the policies on Timekeeping and Attendance.
III. Payroll and Benefits Administration
- Administration and monitoring of staff privileges such as leaves, uniforms, loans, and other benefits except those that are related to health and wellness.
- Facilitate and coordinate with government agencies (SSS, Pag-Ibig and Philhealth).
- Handle remittances for staffs SSS, Philhealth and Pag-Ibig contributions and loan amortizations.
- Administer salary related functions for Centre partners including review and monitoring of salary billing of agency staff. Ensure that manpower agency submits the billing in a timely manner as stipulated in the contract.
- Process payment orders for salaries of direct hires and project hires.
- Ensure updated and proper charging of all Centre partners.
IV. Human Resources Information Records
- Management of employment documents/records of Centre partners.
- Ensure that all Centre staff and partners information, records and documents are accurate and up to date.
- Ensure that all human resources documents are in accordance with quality management
system of the Centre.
V. Employee Relations
- Prepares correspondence/communication on staff movements such as promotions, transfers, secondments, separation through email.
VI. Perform other related tasks that may be assigned.
Qualifications
I. Educational Attainment
- Completion of an appropriate Baccalaureate Degree from a duly recognized/accredited institution of higher learning, preferably a BS Psychology or Behavioral Science graduate.
II. Work Experience
- At least 3 years of relevant work experience.
- Has exposure on the following areas:
- Recruitment and Selection
- Payroll and Benefits Administration
- Timekeeping and Attendance Management
- Knowledgeable in processing of government mandated benefits such as SSS, Pag-Ibig and Philhealth.
