The HR Assistant provides essential support in managing HR operations, employee records, and payroll processes while ensuring compliance with organizational policies and employment laws. This role requires a high level of attention to detail, excellent communication skills, and the ability to handle sensitive employee information with confidentiality. The HR Assistant will play a key role in maintaining an organized HR system, assisting in recruitment and onboarding, and supporting payroll and timekeeping accuracy.
Duties and Responsibilities:
Core HR Functions:
- Manage and maintain employee files and HR documentation in the HR Cloud system with accuracy and confidentiality.
- Review and provide input on organizational policies, decision-making processes, and strategic planning related to business administration and budgeting.
- Develop and implement HR policies and procedures, recommending improvements as necessary.
- Conduct exit interviews and record feedback to help enhance HR programs and employee experience.
- Support the implementation of HR programs, including benefits, compensation, performance evaluation, and employee training.
- Assist in recruiting, interviewing, onboarding, and training qualified candidates aligned with organizational goals.
- Ensure all internal documents, reports, and employee records are complete, accurate, and current.
- Serve as a liaison between employees and management regarding workplace issues, employee relations, and compliance matters such as equal employment opportunity and anti-harassment policies.
- Facilitate onboarding and offboarding processes, including reference checks and employee terminations.
Payroll and Timekeeping:
- Oversee and maintain the ADP Payroll System, ensuring timely and accurate payroll processing.
- Review, verify, and correct employee timesheets for accuracy and completeness.
- Communicate with employees to resolve time discrepancies or missing submissions.
- Confirm and finalize total working hours before payroll submission.
- Coordinate with payroll for final pay processing of terminating employees, ensuring completion at least two (2) days before payroll cutoff.
Qualifications:
- Proven experience in HR consulting for California-based businesses preferred.
- SHRM certification or equivalent HR certification from a recognized institution.
- 35 years of experience as an HR Manager, Senior HR Generalist, or in a similar HR leadership role.
- Strong leadership, organizational, and interpersonal skills.
- Proficient in HR systems such as HR Cloud and payroll platforms (e.g., ADP).
- Excellent written and verbal communication skills.
- Strong analytical skills and attention to detail.
- Ability to handle sensitive and confidential information with professionalism and discretion.
