Job Overview
We are seeking a highly experienced Senior HR & Recruitment Specialist to take full ownership of recruitment operations for an Australian client. This role requires a proactive professional with strong administrative capabilities who can manage the end-to-end hiring process while ensuring a smooth and efficient recruitment pipeline.
Working Hours (Non-Negotiable)
- Monday to Friday: 9:00 AM – 6:00 PM AEST/AEDT
- Saturday: Occasional, depending on hiring demand
- This is a fixed schedule requiring full availability
- No other employment or client commitments allowed
Key Responsibilities
Recruitment Operations
- Manage the full recruitment lifecycle from job posting to onboarding
- Post and manage job advertisements across job boards and social platforms
- Screen CVs and shortlist qualified candidates
- Conduct initial phone interviews
- Coordinate and schedule interviews with hiring managers
- Maintain consistent candidate follow-ups and engagement
- Manage recruitment trackers and maintain an organized hiring pipeline
- Ensure timely daily recruitment reporting and updates
Compliance & Onboarding
- Collect and verify required documents (ID, resumes, references, background checks, etc.)
- Prepare and finalize onboarding packs for successful hires
- Ensure all documentation is complete before handover to admin/payroll
Administrative & Operational Support
- Maintain and update CRM systems with accurate recruitment data
- Assist with schedule coordination and rostering
- Support timesheet preparation
- Ensure all recruitment and admin processes are well-organized and up to date
Requirements
- Minimum 7+ years of experience in HR and recruitment
- Strong administrative background is essential
- Proven experience handling end-to-end recruitment
- Experience working with Australian clients is highly preferred
- Excellent organizational and time management skills
- Strong communication and stakeholder management skills
- Experience using CRM systems and recruitment tools
- Ability to work in a fast-paced environment with minimal supervision
What Success Looks Like
- Job ads are consistently posted and kept up to date
- CVs are screened daily with timely candidate progression
- Phone screenings and interviews are conducted promptly
- Candidates are actively followed up with no drop-offs
- Recruitment pipeline is clean, organized, and updated
- Documentation is complete and submitted on time
- Onboarding packs are accurate and ready for handover
- Hiring timelines are improved and efficient
