HR & Admin Supervisor/Manager

Role Summary

The HR & Admin Supervisor/Manager provides end-to-end HR and office administration support for CHANGAN's Philippine entity, covering recruitment coordination, the employee lifecycle and HR compliance, payroll and remuneration administration, learning and development, and day-to-day office operations. Reporting to the PH Country Director, the role ensures that people processes run smoothly, records are accurate and confidential, and the office environment remains clean, safe and well managed.

Key Responsibilities

1. Recruitment

• Coordinate job advertisements, interview scheduling, candidate communications, reference and work-rights checks, and recruitment records.
• Prepare offer and onboarding documentation for review and approval, and coordinate induction, system access and new-starter arrangements.
• Maintain position descriptions, recruitment trackers and employee records, and assist hiring managers with recruitment administration.

2. HR Operations & Compliance

• Maintain employment contracts, policy acknowledgments, personnel files and HRIS records in accordance with applicable privacy and retention requirements.
• Coordinate each new starter's onboarding checklist, including HRIS setup, IT access, equipment, office access, induction schedule, policy acknowledgments and introductions to relevant teams.
• Explain routine HR processes to new starters, track completion of mandatory training and documentation, and follow up with managers on probation review milestones.
• Conduct the offboarding process in accordance with the HR procedure.

3. Payroll & Remuneration

• Support statutory reporting and prepare routine headcount and payroll summaries for review.
• Compile remuneration data and support salary-review administration as directed.

4. Learning & Development

• Coordinate training bookings, induction sessions, attendance records and learning materials.
• Support performance-review cycles by tracking timelines, documentation and completion.

5. Office Operations & Administration

• Coordinate daily office administration, facilities requests, office supplies, access arrangements, visitor support and service providers.
• Arrange maintenance and repairs for office equipment and appliances, including reporting faults, coordinating technicians and following up until issues are resolved.
• Coordinate cleaning services and conduct routine checks to maintain a clean, tidy, safe and presentable office environment.
• Maintain registers for office assets, fleet, supplier contracts and operational expenditure, and coordinate travel and relocation administration when required.
• Support the coordination and administration of visa applications for expatriate employees and business visitors.
• Coordinate and manage employee business travel in accordance with the company's Travel Policy, including bookings, approvals and travel records.
• Manage company parking spaces, including space allocation, vehicle registration, access arrangements and parking records.

Qualifications & Requirements

Education

• Bachelor's degree in Human Resources, Business Administration, Commerce or a related field, or equivalent relevant experience.

Experience

• At least 5 years of experience in HR coordination, office operations, procurement administration or a similar generalist role.
• Experience supporting recruitment, onboarding, payroll administration, purchasing and vendor coordination.

Knowledge & Skills

• Strong document control and numerical accuracy, with the ability to prepare clear quotation comparisons and purchasing reports.

Personal Attributes

• Organised, discreet and service focused, with the ability to manage multiple priorities in a cross-cultural environment.