HR Admin Assistant

About the Company

Phitopolis International Corp. is a research and development firm supporting Quantitative Research and Trading for Global Hedge Fund clients. Our experienced executives have built a first-class technical team in the Philippines, adhering to international standards of excellence. Together, with backing from investors in the USA, Europe, and Hong Kong, we are committed to growing Phitopolis into a top-tier R&D firm.

About the Role

Phitopolis is seeking an HR Admin Assistant to provide comprehensive administrative and HR support to the Support Services team. The role is responsible for assisting with day-to-day HR and operational tasks, maintaining accurate records, coordinating employee-related processes, and ensuring that business operations run efficiently. The ideal candidate is a dependable team player with strong organizational skills, attention to detail, a positive attitude, and a willingness to learn and adapt in a fast-paced environment.

Responsibilities

• Monitor and update attendance records and prepare required reports
• Handle timekeeping-related tasks
• Assist in scheduling candidates interviews and updating recruitment trackers
• Ensure all HR and administrative trackers are updated accurately and on time
• Collect, track, and monitor the completion of employee requirements
• Ensure all pre-onboarding requirements and processes are completed prior to a new hire's start date
• Assist with document filing and record management
• Support the planning and preparation of company events and activities
• Perform ad hoc duties as assigned

Required for the Role

• Graduate of Psychology, Business Administration, or other relevant courses (preferred)
• At least 1+ year of experience in a similar role
• Knowledge or familiarity with HR and Admin processes
• Highly organized and a quick learner
• Has strong attention to detail
• Has self-initiative with a strong sense of accountability
• Creative and resourceful
• Experience or familiarity with Google Workspace is required
• Experience with Canva, Adobe editing software, and other AI tools is preferred
• Willing to work on-site daily at our BGC office